Description

Full-time Exempt

At the Frick Collection, we pride ourselves on promoting an open and welcoming workplace culture that supports diversity and work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting, while offering an excellent opportunity to appreciate some of the world’s finest works of art.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at The Frick Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Qualified candidates of diverse backgrounds are encouraged to apply for vacant positions at all levels.

The candidate must be able to perform the essential functions of the position and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

The Frick requires all employees be fully vaccinated and to have received booster vaccines against COVID 19.

Background

Opened to the public in 1935, The Frick Collection is a world-renowned art museum consisting of more than 1,800 works of art from the thirteenth to the nineteenth centuries displayed in the intimate surroundings of the former home of Pittsburgh industrialist Henry Clay Frick. It is considered one of the world’s most perfect museums, and the residence is one of New York City’s few remaining Gilded Age mansions. The Frick welcomes nearly 200,000 visitors a year to its tranquil mansion on the Upper East Side, encouraging visitors to closely observe, reflect, and engage with its esteemed collection. 

The Frick Art Reference Library, founded by Mr. Frick’s daughter, Helen Clay Frick, in 1920, is an internationally recognized research library that serves as one of the world's most complete resources for the study of Western art. 

Our entire staff ensures that the resources of The Frick Collection are made accessible and inviting to “all persons whomsoever,” in accordance with the wishes of the museum’s founder.

Since summer 2020, The Frick has been in a temporary home—Frick Madison—at 75th Street and Madison Avenue (the former Whitney Museum of American Art), while renovations are underway at the mansion on 70th Street. Construction has progressed rapidly and, in addition to special exhibition galleries, education spaces we have added enhanced visitor amenities and accessible spaces. We are planning for our move back to 1 East 70th Street later in 2024.

Benefits in Employment with the Frick Collection

Paid Holidays: All full-time employees are eligible for 14 paid holidays, all federal holidays including Juneteenth, and Election Day. Including four floating holidays: two may be used in the first half of the calendar year, two may be used in the second half of the calendar year. 

Sick and Vacation time: All eligible full-time employees accrue up to 12 sick and 12 vacation days their first year of employment. In subsequent years, eligible full-time employees accrue up to 12 sick days and 25 vacation days/year. 

Family leave: In addition to adhering to all federal family leave laws, we provide all eligible employees with paid bereavement and family leave. 

Health, Dental, and Vision insurance: All eligible full-time employees and their eligible dependents may enroll in employer-sponsored benefit plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected. 

Short- and Long-Term Disability and Life Insurance: The Frick covers the entire cost of these benefits for all eligible full-time employees. The life insurance benefit is up to three times the employee’s annual salary. 

Retirement: The Frick supports all employees in planning for retirement. The Frick provides all eligible employees with a defined benefit pension plan, the value of this plan is equivalent to an additional 12% in compensation. Eligible employees may also choose to make additional contributions to The Frick's Tax Deferred Savings Plan – 403(b) plan.

Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships, and a discount on bike helmets. 

Additional benefits include discounted Metro Cards/Transit Checks, flexible spending accounts for health, dependent care, and commuting costs, and Seamless discount on days when working onsite. 

Position Summary

Reporting to the Head of Special Events, the Manager of Event Sales and Operations will be part of an expanding team-oriented and supportive department who will: 

• Execute all external rental events for The Frick Collection upon reopening in our newly renovated, Gilded Age home on Fifth Avenue
• Manage the prospect pipeline by fielding all event inquiries, conducting site visits, negotiating and finalizing contracts, insurance needs, and invoices, from initial inquiry through event completion and final payments
• Proactively cultivate and maintain strong relationships with corporate clients, social planners, event organizers, and other key stakeholders to identify potential event revenue
• Collaborate with the Frick’s Marketing department to create collateral for distributing to prospective clients
• Build a portfolio of clients and steward repeat events
• Work closely with departments across the institution (including, but not limited to, Security, Housekeeping, Engineering, Conservation, Curatorial) and external vendors and clients to coordinate and execute events seamlessly
• Oversee in-house calendaring software for managing internal room usage
• Maintain working pipeline with exclusive catering partners
• Track and input event information into Raiser’s Edge for reporting purposes 
• Analyze market trends to support event growth year-over-year
• Perform general administrative duties for the department including monitoring the Events email inbox
• Responsible for enforcing museum guidelines to external clients and vendors onsite to preserve and protect the building and artwork and ensure all production is completed safely

Requirements

The education and/or experience requirements listed below are representative of the knowledge, skill, and ability required to successfully perform the essential duties of this position. However, we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. 

• 2-4 years of experience in event, venue, or catering sales; interest in the arts preferred
• Excellent time management, organizational, and communication skills to manage simultaneous projects with prudent judgment in split-second decisions
• Ability to interact with internal and external stakeholders of all levels with professionalism and courtesy
• Experience with event management software such as TripleSeat, Artifax, or GoFMX

Physical Requirements

Physical requirements are comparable to most office roles. Ability to interact in-person with colleagues, vendors, and those hosting events at The Frick. Use common office tools and machines (computer, phone). Ability to traverse throughout the office and building(s) both inside and outside of the museum and visit different levels of the building. Transport materials up to 20 pounds.

Employment Status and Compensation

This is a full-time exempt role. The salary range is $67,000 - $70,000 annually, based on skills and experience.

Since the Special Events department hosts events on evenings and weekends, the Manager is often relied upon to work to support these evening and weekend events. There are options for remote work on a limited basis, though once The Frick has reopened at 1 East 70th Street most staff will be expected to work onsite much of the time. 

Application Process

Apply here or send resume and cover letter to: 

Head of Special Events

Frick Madison
30 East 75th Street

New York, NY 10021

No phone calls, please. 

Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Frick Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status, or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

This description shall not be construed as a contract of any sort for a specific period of employment.