General Description:

The Fax Partnership (The Fax) is a small nonprofit organization with a mission to strengthen and support the residents and businesses along East Colfax while advancing a vision of equitable development. The Fax possesses several languages in-house and a dynamic team that works in a fast-paced environment. The Fax Administration Assistant position will have both internal and external facing responsibilities. The Administration Assistant will report to the Operation’s Director and will work with The Fax management team to provide administrative support in different areas of operations including, but not limited to, invoicing, scheduling, client data entry and general administrative support. This position will provide ample learning opportunities within affordable housing, small business and community development topic areas - the best candidate for this position is someone excited to make a difference in the community.

This is a part-time, benefit eligible, exempt position.

Duties include but are not limited to the following. Other duties as assigned.

Supervision/Relationship Management:

• Participate in and contribute to weekly all staff meetings
• Participate in and contribute to weekly team meetings
• Participate in individual meetings with supervisor
• Cultivate and maintain positive working relationships with partners
• Manage board of Directors documents and folders
• Manage calendars/scheduling for the management team

Data Entry:

• Input client information into the organization’s management system
• Maintain database filling system
• Scan, track and process data collection survey
• Assist with organizational data management, filing, and archiving

Bookkeeping:

• Assist with managing the organization’s daily financial activities
• Prepare payments, invoices and maintain receipts of all payments
• Accurately document transactions and accounting codes in the accounting folders
• Reconcile organization’s bank and credit card accounts monthly

Community Involvement

• Participate in organizing community events
• Support staff in event planning, logistics, and execution
• Assist with the distribution of marketing materials and brochures to businesses and community spaces

Office Space Management

• Maintain Fax office space
• Perform supply ordering, inventory management

Required Qualifications:

• High School education (college degree preferred) with experience in administrative support in a professional setting, with experience working with the public in a community or other assistance position
• Ability to respond to competing priorities
• Strong communication skills
• Must have valid drivers license
• Self-starter and self-disciplined with the ability to work independently
• Ability to work collaboratively with team members, community members and partnering organization representatives
• Must have strong organizational and time management skills

Additional Qualifications:

• Passion for The Fax’s mission of anti-displacement and community development work
• Ability to work well with diverse populations on complex issues
• Can exercise discretion, work within stressful environments and possess a calm demeanor
• Ability to contribute to a positive work environment
• Willingness to listen and understand diverse viewpoints
• Bilingual preferred

Compensation:

• Salary will range from $21-$26 per hour, based on experience
• The Fax operates in a hybrid model with a mix of days in the office and days from home
• Health insurance coverage, holidays and paid time off provided

Working Conditions:

Responsible for the safety and security of the physical facility.Work in a fast-paced and continually evolving professional environment. May work in outside areas. Occasional lifting up to 25 lbs. with reasonable accommodations. Frequent giving, receiving and analyzing of information. Frequent talking, writing, walking, standing, bending and stooping. Frequent use of computers, standard office equipment and software. May involve travel in and around the Denver Metro Area. Scheduled hours may extend beyond normal business hours to assist in the organization’s events.

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, duties, requirements or working conditions. While this is intended to be an accurate reflection of the current position, leadership reserves the right to revise the job or to require additional or different tasks be performed as assigned. The Fax Partnership is an equal opportunity employer and does not discriminate on the basis of race, sex/gender, religion, age or belief system.

Job Types: Full-time, Part-time

Pay: $21.00 - $26.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you driven to support others and improve operations?

Work Location: Hybrid remote in Denver, CO 80220