We are seeking a qualified candidate to fill an Administrative Bookkeeper role.

Requirements:

• 1 year of bookkeeping experience.
• High school diploma.
• Prior experience as an office/admin assistant or in a related field.
• Ability to write clearly and help with word/excel processing when necessary.
• Warm personality, strong communication skills and a positive attitude.
• Ability to multitask.
• Attention to detail.
• Ability to work well under limited supervision, and practice self-initiative.
• A valid driver's license.

Duties & Responsibilities which include, but are not limited to the following:

• Answer phones courteously, taking and delivering messages.
• Welcoming visitors to our office by walking the guest to their appointment and providing refreshments.
• Responsible for Postage and Delivery: incoming and outgoing mail or packages. Sign for FedEx/UPS packages; delivery and drop-off of packages at FedEx/UPS locations; schedule package pick-up/delivery via courier; Process outgoing mail including creating labels and preparation of envelopes. Distribute mail within the office.
• Keep office supplies inventory and order new materials as needed.
• Manage filing systems and document storage warehouse.
• Label file storage boxes. Move archive documents (6 months ) from office cabinets into warehouse storage.
• Create labels for annual binders (end of year activities, due in December).
• Help organize and maintain office common areas and break room, clean surfaces including: Coffee machines, toaster, microwave and refrigerator.
• Provide support to the Accounting Manager: data/information entry into databases and Deltek Ajera.
• Process in-house expenses: Printing (weekly), postage and delivery expenses. Entry of delivery and gas expenses into Ajera. Scan and attach documents to Ajera. Notify Project Managers of payments.

Benefits Include:

• Paid employee healthcare
• 401K with company contribution matching
• Employee Stock Ownership Plan
• Paid vacation, with rollover
• Sick time, with rollover
• Paid holidays
• Dental & Vision plans available

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Bookkeeping: 1 year (Required)
• Customer service: 1 year (Required)

Work Location: In person