Job No: 523732; 1/19/2023
HUMAN RESOURCES MANAGEMENT (HRM) ASSISTANT
Administrative Support Assistant II Human Resources Management 

Salary Range: $3,338 - $4,913/Monthly 

Work Schedule: Full-Time, Monday – Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires on or before one-year from date of hire; may be extended; may become permanent; non-exempt classification.

Essential Functions: Under the general supervision of the Associate Vice President, the incumbent is responsible for the daily operation of Human Resources Management (HRM) reception center. The incumbent organizes and provides orderly series of documents and information to employees being hired, separated, or making personal changes such as; name, address, or tax withholdings; reviews and ensures documents are completed thoroughly and accurately and follows up with employees and/or with departments to obtain additional information or to correct discrepancies; disseminates completed processing documents; inputs data and processes transactions in HRM's PeopleSoft database; receives and distributes department mail; answers and assists with calls to the HRM general office phone line; provides telephone backup coverage for all areas of HRM in the absence of area staff; reviews forms, gathers data, and modifies existing forms for internal and campuswide use; creates electronic personnel files; verifies appropriateness of documents for filing, organizing, and files documents; ensures the completion of Form I-9, including the I-9 Tracker System; answers routine questions; assists in completion of documents to enroll or change status of employees' enrollment in health and dental insurance plans, tax sheltered and tax deferred annuities, etc.; and assists in support activities, to complete required projects or meet deadlines.

Required Qualifications & Experience: Equivalent to two years of general office experience. This position requires knowledge of filing and office practices and procedures; working knowledge of Word and Outlook; and experience with databases and the use of spreadsheets. The incumbent must have the ability to think and work independently using good judgment; enter data into the HRM database and document management system with minimal errors; communicate with tact and diplomacy; and work cooperatively and productively within a team environment. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing Date: Review of applications will begin on February 2, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678