Job Summary

We are searching for a Senior Executive Assistant— someone who works well in a fast-paced setting. In this position, you will perform a variety of complex, confidential duties requiring the exercise of discretion and independent judgment in the Office of the Senior Vice President (SVP). 

Think you’ve got what it takes?

Responsibilities

• Functions as a problem solver and decision maker and enables the Executive and team to be more efficient.
• Juggles multiple, high priority issues in a professional, courteous manner on an on-going daily basis.
• Coordinates and accurately maintains the SVP’s daily appointment calendar. Makes alternative arrangements with conflicts of scheduling.
• Coordinates a variety of tasks, events, or special projects in support of Executive’s function and department.
• May work with other project team members to prepare documentation, communicate to team, and provide timely support to staff or team members to help achieve the goals of the project.
• Coordinates and finalizes registration to various conferences. Maintains up to date list of annual LP meetings and institutional conferences.
• Establishes and maintains professional and amicable relationship with Board members, Executives, medical staff, hospital personnel and outside vendors responding promptly concerning inquires and requests for information, as well as coordinating appropriate follow-up.
• Maintains the SVP’s procurement card by tracking all expenditures and verifying receipts. Balances report with receipts and bank statement on a monthly basis through WORKS.
• Provides Accounting with a complete and balanced copy of all statements and receipts with proper approvals. Responsible for handling all discrepancies, returns and/or credits.

Qualifications

• Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children’s, unless approved for a medical or religious exemption.
• High School Diploma or equivalent Required
• 7 Years Secretarial Experience Required
• Medical And College Background Preferred
  • College coursework may be substituted on a year-for-year basis:• Associate’s degree may count for 2 years of experience• Bachelor’s degree for 4 years of experience• Master’s degree for 6 years of experience

Company Profile

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.

Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.

To join our community of 14,000 dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org. At Texas Children’s Hospital, diversity, equity, and inclusion are at the core of our values and mission for the women and children that we serve. We are committed to providing a diverse and inclusive work environment for all faculty, staff and learners throughout our organization. We believe that each member of our one amazing team provides enrichment that allows us to create a lasting legacy for future employees of this great organization.

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.