Are you looking for a Challenge?

Looking for an innovative organization and the opportunity to learn and grow professionally? We are seeking an Administrative Assistant for the US Department of Transportation. Join our team, grow your career, and crush your goals at Terrestris Global Solutions!

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services across four primary functional areas: Human Capital, Training & Development, Technology Services, and Operations & Logistics. Rooted in the USMC values of honor, courage, and commitment, Terrestris works to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

What does a typical day look like for the Administrative Assistant?

You will:

• Maintain the Executive Director’s daily and long-range calendars. Exercises objectivity and a keen awareness of the role and responsibilities of the Executive Director and the CMTS in the calendar priority setting process. Discriminates between those appointments, briefings and meetings that require the Executive Director’s personal attention and those, which may be referred to appropriate CMTS Executive Secretariat staff and/or member agencies.
• Track and log incoming meeting requests for Executive Secretariat activities. Responds to routine inquires on these activities and their status. Assists the Executive Director by providing technical assistance and guidance on the preparation, coordination, and administrative processing of actions, including the drafting and review of correspondence. Notifies appropriate staff members when technical advice is required. Maintains schedule of CMTS activity milestones and meetings.
• Screen telephone calls to the Executive Secretariat. Obtains background information to determine to whom a call should be directed or handled personally and provides background information, to staff for meetings, as appropriate. Arranges travel for the Executive Director; secures and confirms travel and lodging reservations; and prepares travel orders and requests for advancement of funds. Prepares travel vouchers for reimbursement of funds.
• Manage basic office administration functions including archiving office and meeting records, ordering supplies, organizing meetings by reserving conference space, arranging for telecommunications requirements, developing, and tracking building access security lists, providing escort to visitors, duplicating meeting materials, and providing logistics support as needed, whether a meeting is in the DOT building or elsewhere.
• Support CMTS transfer of funds and acquisition capabilities which may include coordination of interagency correspondence, agreements, purchase requests, and communication with administrative staff of CMTS member agencies, including the Maritime Administration.
• Develop and maintain the content of CMTS social media including the web site and Facebook page by requesting updates from Executive Secretariat staff and CMTS members as needed. Researches and compiles marine transportation related materials and information of interest, pertaining to the development and distribution of the “MTS Notes” to CMTS members on, at least, a weekly basis.

What qualifications do you look for?

You might be the Administrative Assistant we’re looking for if you have:

• 3 years relevant experience working with Federal contracts
• Proficiency in PRISM or similar contract writing system
• Expert competency with Microsoft Office
• Expert writing skills
• Strong interpersonal, verbal and written communication skills

We’re extra impressed by folks with:

• Social media management experience
• Drive, initiative, and creativity

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, dental and vision coverage, generous retirement bonus plans. We also believe strongly in maintaining a quality work-life balance, so we offer a leave package that includes Paid Time Off, holidays, sick days and a fun, creative work environment.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Washington, DC: Relocate before starting work (Required)

Work Location: In person