POSITION SUMMARY :

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

Greets and assists visitors to the HR / Payroll Department and those calling the HR Connection phone support line. Handles daily office activities including opening, sorting, and prioritizing of mail, monitoring and ordering office supplies, identifying equipment problems and arranges for maintenance / repair.

ADDITIONAL RESPONSIBILITIES INCLUDE :

• Represents HR by taking calls via the HR Connection line, maintaining the HR email inbox, monitoring the Web Help Desk ticket system and providing timely resolution to inquiries.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and / or program records to ensure that all required documents are collected and filed appropriately.
• Provides administrative support for HR programs such as but not limited to orientation, benefits administration and enrollment, employee programs, celebrations, and meetings.
• Completes data entry into HR and Payroll system.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Assists or prepares employee correspondence, mailings, communications and invoices.
• Partners with HR leaders to process unemployment claims and coordinate unemployment hearing requests.
• Manage and maintain appropriate office supplies for department.
• Schedules and tracks completion of required training and education courses, as applicable.
• Responsible for scheduling HR related meetings and maintaining updated agendas.
• Provides project support to our HR team.
• Performs other related duties as assigned.

COMPETENCIES :

• Strong computer skills in all Microsoft Office Suite are required.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Excellent interpersonal and verbal and written communication skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ability to function well in a high-paced and at times stressful environment.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent organizational skills and attention to detail.
• Bilingual (Spanish) strongly preferred.

QUALIFICATIONS :

• Three (3) to five (5) years of administrative support experience required.
• One (1) to three (3) years of Human Resources experience preferred.
• Human Resource and Payroll system experience preferred.
• A combination of education and experience may be considered.

About TEKsystems :

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity.

We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia.

As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Last updated : 2024-03-22