78 Executive Assistant- Hybrid Jobs in Cambridge, MA
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TalentBurst is Hiring an Executive Assistant- Hybrid Near Cambridge, MA
6 plus months
Cambridge, MA
The Executive Coordinator provides high-level administrative support to the Senior Associate Dean for Degree Programs & Student Affairs (DPSA) and the Assistant Dean of Students Services and Programs and ensures smooth daily operations of both the Dean of Students Office, and by extension, the operation of the department. The Executive Coordinator manages, with proficiency and discretion, a broad range of technical systems to complete administrative and department projects and serves as a main point of contact for student and other constituents. The Executive Coordinator provides a timely and accurate flow of information between the Senior Associate Dean and the Assistant Dean and the department.
- Interacts with students, faculty, staff, including other senior leaders at HKS, as well as donors, alumni, and prospective students.
- Serves as a first line of connection with staff and may be asked to represent DPSA at meetings or events.
- Attends weekly DPSA communication partners meetings and completes follow-up as it relates to Sr Associate Dean or Assistant Dean work.
- Attends bi-weekly Sr Associate Dean and Sr Associate Director of Communications and Marketing meetings and is the liaison for the Sr Associate Dean in their absence.
- Edits and executes the delivery of high-level all-student email communications from Sr Associate Dean and Assistant Dean
- Attends monthly DSPA team meetings, drafting agendas and coordinating all supporting material, note taking, tracking and completes follow-up.
- Attends bi-weekly leadership team meetings, drafting agendas and coordinating all supporting material, note taking, tracking and completes follow-up.
- Plays a critical role in assisting the Associate Dean with all activities associated with the student disciplinary process.
- Provides general office support including but not limited to answering phones, responding to phone and email inquiries, maintaining calendars, filing, and ordering office supplies.
- Manages complex calendars, arranges for meetings, appointments and travel arrangements.
- Coordinates Deans’ meetings and events including space, media, catering, material needs.
- Develops and maintains Sr Assoc. Dean intranet web presence.
- Prepares timely processing of the Deans’ expense receipts and office expenses.
- Monitors Deans’ discretionary budget including approvals, expenditures and providing reports.
- Supports department and degree program events as needed, including but not limited to project managing activities of new student orientation and commencement, as well as coordinator of student study break events and department-wide outings.
- As a member of Degree Programs & Student Affairs, takes on critical project work as needed.
- The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Five years of administrative support experience.
Additional Qualifications
- Bachelor’s degree preferred. Demonstrated advanced of level proficiency with PowerPoint, Word, Outlook and Excel. Ability to work with databases required.
- Solid working knowledge of office processes and business systems.
- Proven interpersonal skills and administrative experience providing complex executive-level support in a high-profile environment within a diverse context.
- Excellent organizational skills as well as demonstrated ability to work independently and set priorities.
- Must be able to work under the pressure of deadlines while exercising judgment, diplomacy, poise and maintaining confidentially.
- Ability to pay attention to detail and work with constant interruptions required.
- Provides wide range of complex office and administrative support to a senior manager or executive.
- Requires excellent communication and interpersonal skills.
- Serves as principal contact and source of information for customers of the department, including faculty, students, staff and external customers. Develops, implements and administers office procedures, policies and operations.
- May monitor budget including tracking expenditures and preparing reports. May maintain personnel records.
- Reviews, routes, answers and monitors follow up actions on correspondence.
- Provides wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases.
- Uses multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email.
- Uses Internet, may include basic website maintenance.
- Manages complex calendars, arranges for meetings, appointments and travel arrangements.
- May attend meetings with executive to provide logistical support, take detailed notes, and track needed follow up items.
- Requires ability to rapidly learn University and departmental policies and procedures.
Job Summary
Full Time
$82k-106k (estimate)
05/24/2024
05/26/2024
www.talentburst.com
Framingham, Massachusetts
1,000 - 3,000
Tom Murray
<$5M
Related Companies
About TalentBurst
TalentBurst, Inc. provides staffing and consulting, high hazard payroll, and managed service provider/VMS partner solutions to Fortune 1000 corporations. The company offers its staffing solutions in the areas of contract information technology, engineering, SaaS, bio-pharma, accounting and finance, marketing, utility, compliance, banking, biotechnology, healthcare, energy, government, retail, PMO, Web and infrastructure, database/data-warehousing, quality assurance, clinical, and other areas. It also provides services in the areas of health benefits, workers' compensation claims, payroll, payr...oll tax compliance, and unemployment insurance claims. The company serves customers in the United States, Canada, the United Kingdom, India, Chile, and Singapore. TalentBurst, Inc. was founded in 2002 and is based in Natick, Massachusetts. The company has branch locations in Boston, San Francisco, Miami, and Milwaukee; and international offices in Toronto, Canada; and Gurgaon and Bangalore, India. TalentBurst is a managed services provider (MSP).
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The job skills required for Executive Assistant- Hybrid include Administrative Support, Presentation, Leadership, PowerPoint, Attention to Detail, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant- Hybrid. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant- Hybrid. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant- Hybrid positions, which can be used as a reference in future career path planning. As an Executive Assistant- Hybrid, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant- Hybrid. You can explore the career advancement for an Executive Assistant- Hybrid below and select your interested title to get hiring information.
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