Executive Assistant

Cambridge, MA 02138

2 months contract with possible ext.

Part time 17.5 hours/week

Work Schedule: 17.5 hours/week

Location: 100% ONSITE

Duration: 2 months - Is there potential for extension or conversion? THIS POSTING IS TO COVER SOME SUPPORT NEEDS WHILE WE FINALIZE RECRUITMENT FOR THE FULL TIME POSITION. IT WOULD BE A MAXIMUM OF 2 MONTHS.

Top 3 technical or soft skills:

1) Experience and knowledge of Microsoft Office Applications and related computer software and electronic communications tools such as Zoom, Teams, and polling systems.

2) Excellent organizational skills are required together with tact, judgment, and strong attention to detail.

3) Strong oral, written, and interpersonal skills necessary for communication with multiple constituencies across the unit, school, and university.

This position will support the Executive Director

The responsibilities for the temporary assignment include:

• Manage the Executive Director’s calendar, including travel arrangements and reimbursements.

• Organize complex meetings and events for the Executive Director and HMSC senior leaders including room preparation and/or catering and off-site accommodation and serve as the note-taker for any meetings involving the Executive Director.

• Serves as principal administrative contact and liaison with all University constituents and external contacts, typically including government and media agencies.

• Reviews, assesses, routes, answers, and monitors follow-up action steps on correspondence with the Executive Director

• Draft and edit letters and other documents and assist with the preparation of presentation materials using multiple technical applications including word processing, database management, spreadsheets, graphics, and presentation software.

• Answer phones and greet visitors; create and maintain filing systems.