TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.

As our Office Services Coordinator, you will be the welcoming face of our Chicago office, responsible for ensuring a hospitable atmosphere for clients, employees, and executives. Here's a glimpse of what you'll be doing:

• Greet and assist visitors, clients, and our amazing team.

• Liaise with building security and help provide access for all guests.

• Set up meetings, book conference rooms, and help furnish guests with temporary workstations.

• Prepare, collect, sort, and distribute packages and daily mail.

• Answer and direct phone calls, ensuring messages get to the right people.

• Keep the kitchen and office stocked with supplies and organize them neatly.

• Schedule and monitor copier/plotter maintenance.

• Create and track building work orders and keep common areas tidy.

• Assist with event planning, including lunch meetings, and diversity and inclusion initiatives.

• Collaborate with the CEO's Executive Assistant on corporate meetings, events, and celebrations.

• Keep the office informed about events, administrative needs, and updates.

• Coordinate with vendors for deliveries, purchases, and payments.

• Review, code, and forward invoices for approval.

• Assist in onboarding new hires, including IT setup and security access.

• Request and file Certificates of Insurance for projects and subconsultants.

• Coordinate record transfers and maintain an offsite storage log.

• Other duties as assigned.

To thrive in this role, you should have:

• A minimum of a High School Diploma. Additional college degree preferred.

• Five or more years of previous administrative support experience.

• Requires high skills in MS Word (minimum typing speed of 40 wpm and creation of reports including tables, images, multiple sections, headers/footers, and varying page sizes within the same document) and Excel (must be able to create basic addition, subtraction, multiplication, and division formulas, and create multi-worksheet workbooks, from scratch).

• Must have excellent communication skills, be punctual, and be flexible.

• Must present a strong, confident and professional image. It will require welcoming and regular interaction with prospective clients, executive staff, and other guests.

• Ability to handle varying deadlines a necessity. This includes resolving priority of assignments and conflicting schedules.

• Accuracy, attention to detail, and excellent customer service are absolute requirements.

• Respect for confidentiality and discretion is necessary.

• Client focused, always striving to give clients the best solutions.

• Strong commitment to innovation by creating new and better ways to solve clients' toughest challenges.

• High levels of integrity, always doing the right thing in an ethical, fair, and sustainable way.

• Demonstrated experience of collaboration in a diverse and inclusive team, working together toward technical excellence.

At TYLin, we're not just a consulting and engineering firm; we're a force for innovation, sustainability and progress. Our relentless commitment to solving complex engineering challenges has made us an internationally recognized leader. Join us and be part of a vibrant team that values your skills and contributions. If you're ready to embrace a rewarding career and take your administrative talents to the next level, apply now to become our Office Services Coordinator in Chicago!

TYLin believes in recognizing the unique value that each individual brings to our team. As such, the job title and ultimate compensation for this role will be thoughtfully aligned with the depth of your experience, the breadth of your skills, and the genuine enthusiasm you bring to the position. We are committed to fostering an environment where your contributions are both acknowledged and rewarded appropriately. Join us in shaping a rewarding future together!

TYLin offers a comprehensive total rewards package. Our benefits include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.

We encourage all candidates to explore our total rewards offering.

TYLinis an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.The company and its employees are required to comply with all local health authority, legal or lawful client requirements.