Summit Engineering is a 40-employee design engineering firm in Santa Rosa, with clients in the winery, high-end residential, and resort markets. You will be handling recruiting, new hire orientation, benefits administration, LOAs, retention, HR legal and safety compliance, staff performance review process and training, employee relations, the termination process, and workers comp administration. You will also provide the management team with recommendations on fair compensation, compliance, and initiatives to retain qualified staff. The work is highly precise in nature and requires strong attention to detail, although you must also be people-focused and conscientious. We’re looking for someone who wants to grow.

DUTIES AND RESPONSIBILITIES:

Recruiting/New Hire Process

• Coordinates all aspects of recruiting including strategic initiatives related to the recruitment and retention of top candidates in the industry, and delivering metrics to the management team.
• Conducts and/or coordinates new hire orientations and makes continual improvements to the new hire onboarding process based on feedback and company changes.

Benefits

• Administers and maintains employee benefits program.
• Coordinates annual open enrollment. Provides management with plan updates and suggests improvements to plans based on demographic trends, as necessary.
• Manages Leaves of Absence.

Retention

• Identifies areas of opportunity that help increase employee engagement and minimize employee turnover. Works with management team to develop and implement strategies to address these opportunities.

Compliance

• Keeps management informed of relevant issues including state and federal employment laws and compliance issues.
• Maintains personnel files in compliance with guidelines and records retentions regulations. Keeps employee paperwork organized and functional.
• Develops and revises company guidelines, policies, and the employee handbook in accordance with firm objectives and federal and state legal requirements. Communicates new policies and changes to policies to employees.
• Works with Division Managers and Principals to maintain current job descriptions.
• Maintains membership with HR associations/publications to stay current on all relevant laws. Makes recommendations to management team related to labor law practices and changes.

Staff Performance Process and Training

• Develops and administers performance appraisal process with management team.
• Maintains staff training records.
• Registers staff for training when applicable; provides sources for training upon request.
• Provides management and staff with appropriate HR related training (e.g., regarding interviewing, HR issues, personal and career development, labor law compliance, Workers’ Compensation issues, professional behavior expectations, ergonomics, etc.)

Employee Relations and the Terminations Process

• Works with management to address and minimize employee relations issues.
• Conducts workplace investigations related to harassment, discrimination, or any other violation reported to Human Resources that warrants such investigation.
• Responsible for employee termination process and paperwork, when appropriate conducts exit interviews, reports findings to management team, and implements changes to employee retention strategies.

Safety and Workers’ Compensation

• Schedules and tracks staff safety training.
• Manages Workers’ Compensation claims.

Other

• Provides backup for payroll processing.
• Analyzes data, prepares reports, and makes recommendations on a variety of human resources issues.
• Supports firm’s strategic initiatives.
• Attends Summit Management Team meetings as needed.

QUALIFICATION REQUIREMENTS:

• Minimum five years of experience in Human Resources
• Bachelor’s degree and/or PHR or equivalent combination of education and experience
• High level of discretion and business ethics
• Ability to maintain confidential information
• Strong organizational and multi-tasking skills
• Familiarity with State and Federal employment laws
• Ability to build and maintain trust with staff and managers
• Strong written and verbal communication skills
• Ability to analyze data and create spreadsheets using Microsoft Excel
• Experience using MS Office Suite
• Effective presentation skills, one-on-one or in groups
• Valid drivers’ license and ability to drive

SALARY RANGE: $80,000 to $120,000