Job Summary

The Senior Accounts Payable role will work within the Finance team and is responsible for the day-to-day management of all accounts payable activities in a timely and efficient manner. The ideal candidate will be able to manage the full cycle accounts payable process (invoice processing, approval, and timely payment processing) while managing the A/P department. 

Responsibilities

• Oversee the department's day-to-day operations, assign tasks, and ensure deadlines are met in the Accounts Payable department.
• Ensure accuracy and completeness of vendor invoices, purchase orders, and payment documentation.
• Review and reconcile vendor statements, resolving any outstanding issues or discrepancies.
• Develop and maintain relationships with vendors, resolving payment-related inquiries and issues promptly.
• Timely review and authorize invoices for payment, ensuring accuracy.
• Maintain credit card listing.
• Conduct regular credit card reconciliations to verify accuracy and resolve discrepancies.
• Review property tax bills, renditions, and appraisals for accuracy and completeness.
• Maintain lease schedule, ensuring accurate and timely rent payments.
• Assist in assigned tasks of the annual audit.
• Implement and maintain AP automation systems (Stampli to Great Plains) to streamline processes and improve efficiency.
• Provide guidance, training, and mentorship to Accounts Payable team members.
• Monitor employee productivity and provide constructive feedback/coaching.
• Monitor and enforce compliance with internal controls and company policies.
• Collaborate with cross-functional teams, including Podiatry, Vascular, and other departments to ensure accurate and timely processing of payments.
• Generate and analyze accounts payable reports, providing insights and recommendations to improve processes and reduce costs.
• Stay updated on industry best practices and technological advancements in the field of accounts payable.
• Complete assigned projects by deadlines.
• Other duties as assigned.

Essential Functions 

• Demonstrated knowledge of Microsoft Office Suite including Excel and Word.
• Experience with accounting and reporting software, specifically Great Plains.
• Experience with accounts payable software, specifically Stampli.
• Experience with credit card reconciliation software, specifically Divvy.
• Ability to write and edit accounts payable policy and procedure documents.
• Ability to Implement new processes and/or procedures.

In the performance of their respective tasks and duties, all employees are expected to conform to the following: 

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers, and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Qualifications and Education Requirements

• Bachelor’s degree in accounting, preferred.
• 5 years of experience in an Accounts Payable function.
• Knowledge of healthcare industry, clinical operations and revenue cycle management, preferred.

• Strong quantitative and organizational skills.