Responsibilities:
- Keep track of all employees benefits, interact with benefits providers.
- Oversee the organization and maintenance of files and records
- Coordinate and manage calendars, including scheduling appointments and meetings
- Assist with the development and implementation of training programs for office staff
- Handle legal office management tasks, such as client scheduling and billing, interactions with clients and vendors, document management, and paying of invoices and writing checks.
- Occasionally manage front desk operations, including greeting visitors and addressing inquiries

-Locate and develop case relevant information
-Type up and file basic legal documents and correspondence
-Assist and help manage the accounting books of the firm
-Categorize and pay invoices, provide support in administering office benefits, make payments, interact with and deal with financial institutions

Skills

-Proven working experience as legal assistant or legal secretary
-Familiarity with law, legal procedures and protocols, and court system
-Familiarity with general accounting principals or bookkeeping.
-Satisfactory knowledge of day-to-day operations of a legal office
-Computer literacy
-Proficiency in English (Proficiency in Spanish is a plus)
-Working knowledge of case management software
-Excellent secretarial and organizational skills
College Degree or Legal Education preferred but not required

Requirements:
- Proficient in file organization and record keeping
- Familiarity with phone systems and excellent phone etiquette skills
- Strong calendar management skills with the ability to prioritize tasks effectively
- Experience in training development is a plus
- Knowledge of legal office management practices is preferred
- Excellent communication and interpersonal skills
- Ability to multitask and work in a fast-paced environment

Note: This job description provides a general overview of the responsibilities and requirements for the position of Office Manager. Duties may vary depending on the specific needs of the organization.

Job Types: Full-time, Part-time

Pay: $18.00 - $28.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 2 years (Preferred)
• Bookkeeping: 1 year (Preferred)

Work Location: Hybrid remote in Des Moines, IA 50309