Duties

Under general supervision, this position provides support and oversight of daily administrative operations for the Central Whidbey Park Area and is the principle administrative assistant to the Park Area Manager. This position provides support serves to area staff; acts as the expert in the areas of customer service, financial compliance and oversight, administrative management; and is the point of contact for coordinating efforts with the park with region and headquarters staff.
Duties include, but are not limited to:

• Assist with managing Area Managers calendar as well as maintenance of other calendars and scheduling of routine park activities and functions.
• Assist the manager with the development and monitoring of budget information by evaluating budget reports and providing information to the manager as well as budget detail to area staff.
• Assist with confidential correspondence and sensitive paperwork.
• Function as the hub for administrative communications for the area during regular business hours ensuring that mail and email are processed, phones are answered, and other inquiries are responded to.
• Responsible for providing, managing, and coordinating customer service for the Park Area.
• Responsible for scheduling and training staff in use of the reservation system (CAMIS) and resolving CAMIS problems, use of proper shift controls, and reconciliation of fiscal information within the system.
• Serves as the Point of Contact with headquarters and region staff and responsible for the day-to-day administrative operations for the Park area in the areas of Human Resources, Payroll, IT Services, Operations, etc.; coordinating processes, resolving issues, and fulfilling Park area needs.
• Responsible for inventory management to include routine ordering of supplies, equipment, retail merchandise, and park publications.
• Responsible for revenue and expenditure processing and oversight for the Park Area.
• Responsible for ordering, processing purchasing payments, and resolving purchasing and procurement issues.

Qualifications

REQUIRED QUALIFICATIONS:

• **Associate degree and two (2) years of responsible office experience at the senior clerical level or higher.
• A valid unrestricted (except for corrective lenses) driver's license.
• Two (2) year of work experience using Microsoft Office to include Word, Excel, and Outlook.

• Knowledge of state government, rules, and regulations.
• Experience with handling financial data which requires mathematical calculations.
• Experience providing direct customer service.
• Knowledge of State Parks' rules and regulations.

Supplemental Information

HOW TO APPLY
To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. It is highly encouraged to attach or embed in your application the following:

• Letter of interest specifically addressing the qualifications listed in this announcement.
• Current resume.
• Three professional references, if not completed in the application process.

• This job announcement may be used to fill other positions of the same classification if vacant in the next 60 days.

• Diversity strengthens the workforce in competence and ability;
• Celebrating diversity appreciates and values individual differences;
• Diversity serves an increasingly heterogeneous society;
• Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future; and
• Diversity is crucial to our ability to serve all citizens.