Description

• Provide administrative support to coordinate recruitment with Talent Management for all vacant APS positions in the region and coordinating with human resources

• Assist in the onboarding of new staff and provide strong customer service to candidates through hiring process
• Perform delegate preparer activities in Flexible Agency Resource Management (FARM) and Employee Access Security Exit (EASE) for regional Supervisors, Program Managers and Deputy Regional Administrator. Ensure correct information has been entered into FARM and the HRMS system. Manage and maintain multiple data bases and analyze data for overview reports
• Serve as the regional point of contact for scheduling all Investigative Review Team (IRT) meetings, ensuring IRT face sheet is completed and accurate, distributing necessary and appropriate documents from investigation to all panel members, and tracking the status of the investigations presented to IRT panel members. Explain regional operational procedures related to IRT to APS Investigators and Supervisors as needed
• Manage calendar of Deputy Regional Administrator, scheduling all appointments, meetings and conference calls
• Compose and distribute professional correspondence to staff, partner agencies and stakeholders.
• Coordinate tasks and monitor processes to ensure timely completion of projects within the region and from headquarters

• Ability to communicate and comprehend, through oral and written forms of communication with management, colleagues, clients and the public
• Ability and skill to work effectively with a wide variety of professional staff, internal partners and external community partners providing clarifying instructions and next steps as needed
• Possess skill and ability to use a computer and learn agency specific software/databases as well as being proficient with Microsoft office, including Word, PowerPoint, Excel and Outlook
• Ability to deescalate and defuse potentially challenging situations and individuals
• Ability to research answer and/or access the correct subject matter expert to obtain correct answers to questions

• Letter of interest
• Chronological resume
• Three current professional references

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s mission that you bring equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.

Questions? Please contact saleen.hernandez@dshs.wa.gov and reference job number 05580.

Supplemental Information