Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community."
Job Title: Administrative Assistant 4(AA4)
Location: Snoqualmie - Fulltime position
Closes: Monday, May 13, 2024
Salary: $3,883.00 - $5,214.00 Monthly. The salary does not include an additional 5% premium pay for employees working in King County or an on-site 24/7 facility 5% premium.
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The Department of Children, Youth and Families (DCYF) is looking for an Administrative Assistant 4(AA4) to Provide administrative and confidential secretarial support to the Superintendent for Juvenile Rehabilitation (JR) at Echo Glen Children's Center.
The Opportunity:
You will supervise staff and coordinate clerical services as well as perform complex secretarial duties. There is frequent and direct contact with clients, the public, staff, and other agencies. You will act as the regional representative for personnel-related functions and on statewide committees, and establish office support procedures, standards, priorities and deadlines.
Some of what you'll do:

• Model kindness, empathy, inclusivity, and resourcefulness to everyone at all times.

• Primary contact for all media, public, legislative, and dignitary requests for information and access to the facility and its programs.
• Receive, monitor, and address inquiries from the public, media, special interest groups, the community, and other agencies.
• Prepare information for release to the media/public as approved by the responsible manager.
• Designated Legal Liaison Officer (LLO) for the facility.
• Coordinate legal advice from the responsible manager for legal issues and/or the Attorney General's Office to advise staff regarding work-related legal issues.
• Compile information regarding litigation filed against the facility and/or staff. Ensure that information and responses are complete, accurate, organized, and timely.
• Commit the Superintendent's time against pre-established priorities and use independent judgment to evaluate assignments directed to the Superintendent.
• Review all hiring packets to ensure all paperwork is completed,
• Represent and speak for Superintendent on administrative and policy matters at meetings.
• Support the development, implementation, tracking, and reporting associated with the institution's strategic plan and annual operations plan, and other goals, objectives, and assignments originating from the Superintendent's office.

Required Qualifications:
A High School Diploma/GED
AND
Four years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
In addition to those required qualifications, our ideal applicant will also have some or all of the following skills and/or abilities:

• Previous demonstrated work experience in a highly accountable and measured performance environment.
• Previous demonstrated work experience as an administrative assistant or secretary within a Juvenile Rehabilitation facility and/or residence.
• Prior experience and ability to participate in a cohesive and collaborative team environment.
• Prior experience supervising one or more employees.

How do I apply?
Complete your applicant profile and attach the following documents:

• Letter of interest describing how you meet the specific qualifications for this position.
• Current resume detailing experience and education.

Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.
This position requires a valid unrestricted (other than corrective lenses) driver's license.
This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.
This recruitment may be used to fill multiple vacancies.
If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact David Ozment (Talent Acquisition Specialist) at david.ozment@dcyf.wa.gov If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.
Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
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