Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community."
Job Title: Administrative Assistant 3(AA3)
Location: Snoqualmie - Fulltime position
Closes: Wednesday, May 15, 2024
Salary: $3,376.00 - $4,497.00 Monthly. The salary does not include an additional 5% premium pay for employees working in King County or an on-site 24/7 facility 5% premium.
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The Department of Children, Youth and Families (DCYF) is looking for an Administrative Assistant 3(AA3) to provide confidential administrative and secretarial support in the areas of case management, recruitment and hiring, and organizational management at Echo Glen Children's Center.
The Opportunity:
In this role, you will perform confidential administrative duties for the Associate Superintendents and staff and liaise between administration and line staff. You will also perform duties related to expenditure control, public relations, records management, and report preparation.
Some of what you will do:

• Facilitate, organize, and coordinate internal institution-wide recruitment process using the applicant tracking system NeoGov.
• Review and verify juvenile court documents for completeness and accuracy and resolves discrepancies with sentence computations.
• Review, verify, and enter juvenile offender convictions ensuring required and related documents are completed and processed in compliance with state and facility policies.
• Ensure required reports, referrals, legally-required notifications, and related documents are completed and processed in compliance with policies, Washington Administrative Code, and the Revised Code of Washington.
• Coordinate, compile, organize, and report data for special projects and monthly summaries.
• Attend meetings as the supervisor's representative and provide information and report conclusions to supervisor's units.
• Maintain the master staffing and facility schedule.
• Identify vacancies and personnel movement to accurately report out to management.
• Maintain organizational charts.
• Ensure all employees are entered into the DCYF outlook user system.

Required qualifications:
High School graduation or GED, AND three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Formal education will substitute year-for-year for experience.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Demonstrated knowledge of office procedures/practices, business management practices, research methods, data collections, communication/correspondence practices, and principles/practices of supervision.
• Demonstrated ability to work independently and read, understand, and interpret policies and procedures, and to develop written reports.
• Demonstrated ability to key and/or type accurately at a net speed of 50 words per minute or faster.

How do I apply?
Complete your applicant profile and attach a letter of interest describing how you meet the specific qualifications for this position.
Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.
This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.
This recruitment may be used to fill multiple vacancies.
If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact David Ozment (Talent Acquisition Specialist) at david.ozment@dcyf.wa.gov If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.
Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
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