DEPT OF TRANSPORTATION

Driving the future of transportation with a diverse and innovative team
To learn more about the ADOT team CLICK HERE

Address: 206 S 17th Ave. Phoenix, AZ

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Salary: $81,000.09 - $91,000.09 

Grade: 24

Anticipated Salary: $86,000.09

This position will serve as Assistant Manager of the Engineering Consultants Section (ECS) and is responsible for the management, development, and delivery of the department's professional services contracts. Oversees the selection and contract development process through subordinate staff who engage in contract management activities. Provides support, guidance, and leadership regarding contract development and negotiation. Ensures State and Agency policies, procedures, directives, and practices regarding professional service contracts are followed within ECS and other Infrastructure Delivery & Operations (IDO) offices as required. This position maintains a direct working relationship with the ECS Manager, ECS Contract Managers, Project Managers, Auditors, Federal Highway Administration (FHWA), Attorney General's Office, State Engineer's Office (SEO), local public agencies, and consultants. Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent, and communicative as they foster an inclusive, diverse, and safe environment. This position may offer the ability to work remotely, in Arizona, based on the departments' business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:
• Assign contracts and establish priorities and schedules for the effectiveness of the work unit. Provides direction and training for Contract Managers and staff. Initiation of contracts, advertising, selection process, debriefing, negotiating cost, executing contracts, final closeouts, and analyzing audit results. Conducts data pulling, funding/budget analysis and data/physical modeling
• Manage the timeliness, accuracy, and quality of work within the work unit to ensure program delivery. Review and approve Request For Proposal/SQQ documents, consultant payments, contract modifications, and other contract-related tasks performed by staff. Develop and monitor budget
• Participate in the establishment of professional services contract policies and procedures; exercise considerable discretionary judgment within established policies and procedures as well as compliance with all federal and state laws. Strategic planning to ensure program delivery. Performs analytical research, including data gathering, organization, analysis and presentation for a variety of projects
• Meet with and advise consultants, staff, and project managers on contractual processes, procedures, terms, and conditions applicable to their design-related contract needs. Maintain a positive working relationship with both internal and external customers. Attend and participate, and facilitate in professional trainings and meetings. Participates in the sustainable deployment of the Arizona Management System (Lean) with TSMO

Knowledge of:
• Auditing/accounting principles and practices
• Cost analysis principles, methods, techniques, and procedures
• Budgeting principles and fiscal management
• State procurement laws, codes, statues, and practices
• ADOT, IDO, and ECS policies and procedures, goals, and objectives
• Arizona Management System (AMS)ADOT's financial system
• MS or Google Suite computer applications
• Affirmative Action/Equal Employment Opportunity (EEO) Programs
• Arizona Disadvantaged Business Enterprise (DBE)
• ADOT Local Public Agency Manual
• Local, state, and federal laws as they apply to professional services contracts
Skills in:
• Interpreting statutes, rules, policies, and procedures
• Research and analysis techniques
• Gathering, organizing, analyzing and summarizing/presenting data and findings
• Technical writing and legal terminology
• Oral and written communication
• Customer service and interpersonal relationships
• Supervisory/personnel management practices
• Various computer applications and systems
• Contract and contract management
Ability to:
• Direct a high-volume, accelerated program
• Make good business decisions and build consensus
• Interpret technical information
• Implement process improvements
• Organize, plan and establish priorities
• Work independently and manage time
• Problem solve and meet deadlines
• Apply rules and regulations fairly and consistently
• Coach and develop employees, including continuous improvement practices/principles

The ideal candidate for this position will have:
BS or BA degree and/or related job experience.
Minimum of 2 years’ experience managing/supervising staff.

This position requires possession of a valid Arizona Class D Driver License.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.