Job title: Project Coordinator

Location: US – Hybrid Denver Office, CO (2-3 days weekly)

Reports to: Director of Strategic Programs

Seniority Level: Mid-Level

Type: Full-Time / Hybrid

Travel Expectation: Travel may be required with advanced notice.

Application Deadline: April 7th

About us

StarRez is renowned for impacting millions of students' lives every year with industry-leading software. StarRez’s combined customer base now exceeds 1,300 in more than 25 countries and over 3 million beds under management. Along with the recent combination with Adirondack Solutions and RMS (Residential Management Systems), this growing scale enables ever greater opportunities to expand community value through enhanced product capabilities and services. Many of the most prestigious Universities, Colleges and Property Managers across the globe rely on StarRez to transform the student residential experience.

The role

StarRez is growing rapidly, and the Strategic Programs team is looking for a talented Project Coordinator to join our North American team.

The Project Coordinator will play a pivotal role within the Strategic Programs team, contributing to the organization’s operational efficiency and project execution. This role demands a highly organized, detail-oriented individual capable of managing multiple tasks and supporting various logistical and coordination needs.

We are looking for applicants who are interested in joining a fast-paced, dynamic, and fun team focused on Value Creation, Strategic Projects, and Leadership coordination at StarRez.

The Project Coordinator will work closely with the Executive Leadership Team, Executive Committee and Board of Directors, presenting an incredible opportunity for future career growth and connection to the Vista ecosystem.

What you’ll do

1. Executive Logistical Support:
   • Manage logistics for board meetings, Executive Leadership Team (ELT) meetings, and on/offsite planning.
   • Coordinate schedules, venues, materials, and necessary arrangements to ensure smooth execution of executive-level gatherings.
2. Office Logistical Support:
   • Undertake special projects related to the Denver Office and occasionally for the Melbourne Office.
   • Coordinate with internal teams and vendors to facilitate office improvements, onsite organization, or event management.
   • Lead logistical preparations for high-level office engagements (i.e., Board meetings, Customer Advisory Board meetings, and organizational meetings and trainings)
3. Value Creation Project Coordination:
   • Support 1-2 small-scale Value Creation initiatives under the guidance of the Director of Strategic Programs or Strategic Program Manager.
   • Assist in planning, tracking, and reporting on project progress, ensuring alignment with strategic objectives.
4. In-Office Collaboration and Project Execution:
   • The role requires working from the Denver Office (Denver Tech Center) 2-3 days weekly and/or as needed for the effective execution of projects or special events.
   • This dedicated office time is crucial for fostering collaboration, ensuring seamless project management, and facilitating hands-on support for strategic initiatives and special events.

About you

We love curious minds and folks eager to learn more! This role is perfect for someone who has worked in any coordination capacity, office management and/or project management in a corporate environment. If you understand the importance of good Customer Service and can apply the same dedication to our internal & external stakeholders, you're exactly who we're looking for.

Required Qualifications

• Bachelor's degree or equivalent experience
• At least 1 years of experience in project coordination or management, preferably within a corporate or strategic programs setting. This experience should include planning, executing, and tracking project progress, demonstrating the ability to manage multiple tasks simultaneously with a high level of organization and attention to detail.
• Exceptional communication and interpersonal skills, with the ability to interact effectively with all levels of management, staff, and external partners. This includes proficiency in written and verbal communication, with a strong emphasis on clear and concise reporting, presentation skills, and the ability to facilitate collaboration across diverse teams. 

Preferred Qualifications

• Experience with Project Management Software: Proficiency in project management tools and software (e.g., http://Monday.com , Trello, Microsoft Project, JIRA) to efficiently plan, execute, and track project milestones and deliverables.
• Effective communication and collaboration using Outlook, Slack, Zoom and In Person.
• Analytical and Problem-Solving Skills: Strong analytical skills with the ability to assess complex situations, identify critical issues, and develop effective solutions. This includes experience in risk management and contingency planning
• Adaptability and Flexibility: Demonstrated ability to adapt to changing priorities and manage multiple projects with varying deadlines. A flexible approach to project management that accommodates evolving project scopes and objectives.
• Experience in a Hybrid Work Environment: Prior experience working in a hybrid environment, displaying the ability to effectively balance remote and in-office work, maintaining productivity and collaboration across different settings.

Reasons to join our team 🤩

• Full benefits including health care, paid time off, life insurance, and 401k plan with company match.
• A well-established, high-performance company that has been in business for over 30 years
• A supportive team environment with emphasis on learning and development opportunities
• Our Promise: You will learn, grow, and be appreciated for your impact and contributions.
• Z-Factor: Our most celebrated value, you will work with a team of caring, high-performing, and passionate people who have fun supporting our vision, innovation, and continuous improvement.

• You'll get not just the regular paid days of annual leave, but you'll also enjoy some extra time off around the holiday season (December) to recharge and spend time with your loved ones.

Even if you do not have all the Preferred Qualifications listed above but feel you have what it takes to succeed in the role, we would love to hear from you. 

We are proud of our diverse workforce and are dedicated to creating a safe and welcoming environment for all employees. People from various ethnicities, ages, genders, and abilities are encouraged to apply.

Notice to external Recruiters and Recruitment Agencies: 

StarRez is focused on direct in-house recruitment and will not accept unsolicited resumes from recruitment agencies, headhunters, or any other third parties for this role through this website, directly to any employee, or by any other means. StarRez and any of our subsidiaries will not pay fees to any third-party agency or company. In addition, we ask that you do not reach out to any employee with regards to this position, or any other positions, now, or in the future. 

😊 Let’s talk StarRez! Apply now!!!