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Your Role
As a Project Coordinator you will provide coordination and administrative throughout the life of the project from the initial proposal, through various design phases, to project close-out.
What You Will Do
Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
Managing workload - prioritizing work, follow up of outstanding items, and ensuring deadlines are met.
Provide coordination and administrative support through project phases:
Project Start-Up Tasks: Including contracts, RFP's/proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.
Early Project Phases Tasks: Including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation, project filing, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations), Specifications.
Construction Documentation: QA/QC documents stamping and coordination.
Construction Administration: RFI and Submittal logging and tracking.
Responsible for assisting Accounting and Managers in assemblage of invoices.
Assistance with staffing and revenue plans.
Support managers with fees matrix, and updating matrix.
Request insurance certificates, coordinate and follow up with Legal and Finance.
Schedule and coordinate meetings. Attend meetings, if necessary, for taking minutes and documenting other information.
Organize, update, and file coordination of Microsoft Teams project pages
Special duties and projects, as assigned or necessary including management and training of other coordinators.
Your Qualifications
3 years of experience as a project coordinator or other similar administrative role
Experience within an architecture or design firm (highly desired)
Bachelor's Degree preferred
Ability to effectively prioritize with strong time management skills in a fast-paced environment
Superior verbal and written communication skills
Highly organized with a strong attention to detail
High level of professionalism and strong sense of urgency
Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)
Proficiency in Word, InDesign, Photoshop, and MS Project preferred
Ability to work with minimal guidance; Proactive, motivated self-starter
Proficiency with Zoom, Microsoft Teams and conferencing systems - web and telephonic
Flexibility and ability to handle and manage change effectively and efficiently
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.Our annual base salary range has been established based on local markets.
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
The compensation range is $30 - $40 per hour, commensurate with relevant experience. In addition, standard benefits will be offered, and employees will be eligible for bonuses.
*This is not a remote position. The successful candidate is expected to be in the office.*
Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.Full Time
Business Services
$79k-101k (estimate)
03/27/2024
05/26/2024
genslergroup.com
CORONADO, CA
50 - 100
1995
Private
CHARLES CARNEGIE
$10M - $50M
Business Services
The job skills required for Project Coordinator include Customer Service, Coordination, Administrative Support, Attention to Detail, Written Communication, Time Management, etc. Having related job skills and expertise will give you an advantage when applying to be a Project Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Project Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Project Coordinator positions, which can be used as a reference in future career path planning. As a Project Coordinator, it can be promoted into senior positions as a Project Manager - Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Coordinator. You can explore the career advancement for a Project Coordinator below and select your interested title to get hiring information.
If you are interested in becoming a Project Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Coordinator for your reference.
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Quotes from people on Project Coordinator job description and responsibilities
A project coordinator handles administrative tasks for the project manager and team members to keep the project running smoothly.
01/26/2022: Lexington, KY
A project coordinator supports the project manager to ensure projects are completed on time and within budget.
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Plan, organize, monitor and set project schedules to ensure they are completed within specified timescales.
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Coordinate project schedules to ensure that necessary modules and programs are completed according to the project plan.
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A Project Coordinator’s challenging and fast-paced environment require excellence to keep things running smoothly.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Project Coordinator jobs
Designing an Efficient Plan For Monitoring.
02/10/2022: Muskegon, MI
Project coordinators must be adept at multitasking, as they are generally required to perform a wide variety of tasks on a daily basis.
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Project coordinators need to be organized, efficient, good at multitasking, and driven to succeed.
01/02/2022: Elyria, OH
A project coordinator should be an excellent communicator.
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Team-building skills are also necessary since a project coordinator works with a big team.
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