• Maintains a due date file for all direct payment requests and invoices related to purchase orders which are ready for payment;
• Runs a daily system generated cash requirements report to determine that all documentation is present for items ready to be paid;
• Reschedules payment date in Banner for all items which are not yet ready for payment;
• Prints checks after assuring that proper numerical sequencing of checks has been maintained;
• Matches printed checks to supporting documentation;
• Prints system generated reports, including check register;
• Prepares checks approved for distribution, and transmits paid information to the bank;
• Maintains the vendor files for college employees and consultants;
• Assists in entering purchase orders and direct payments as needed;
• Maintains the check inventory;
• Serves as backup to Accounts Payable Analyst.
• Maintains, along with Accounts Payable Analyst, the paid invoices files and other Accounts Payable office files;
• Researches questions which arise around the payment of invoices;
• Provides supporting documentation for annual audit requirements.
• Assist in training new employees
• Responsible for updating and maintaining all payment processes
• Keeps record of all voided payments
• Communicate with banking personnel if necessary to assure on-time payments and monitor positive pay exceptions on the banking website.

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.