Job Title: Human Resources Administrative Assistant

Job Types: Full-time

Reports To: Human Resources Manager

Compensation: Non-Exempt/Hourly

Summary and Scope of Position:

The Human Resources Administrative Assistant will provide full support to company employees under the direction of the Human Resources Manager. This position will be the first point of contact for employees.

General Duties:

• Maintains confidentiality of all Human Resources related issues.
• Receives, documents and assists with incoming employee relations issues.
• Documents discipline request and process corrective actions.
• Assist in the preparation of weekly paycheck distribution.
• Receives and investigates employees’ inquiries such as payroll or employee benefits issues.
• Assists in coordinating and conducting HR related training for all employees as needed.
• Reviews and follows up on meal compliance issues.
• Enter and maintain employee data into the human resources information system, training database and timekeeping system.
• Create and issue employee badges as needed.
• Receives and document employment appeals.
• Handle incoming inquiries such as W4, W2, direct deposit, wage reports, etc.
• Enters employee’s request for paid sick leave and vacation.
• Assist in conducting the hourly employee harassment prevention training.
• Coordinates onboarding and orientation for new and rehires.
• Documents employee attendance.
• Review returning employee files for eligibility.
• Assists and supports employees in administrative HR related matters.
• Ensure key human resources metrics are met.
• Assists in continuous improvement projects as assigned.

COMPETENCIES

• Attention to Detail-exceptional organizational skills and attention to detail.
• Business Acumen-Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of industry and competition.
• Judgement- Displays willingness to make decisions; exhibits sound and accurate judgement; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Problem Solving -Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situation. Facilitate administrative process improvement within the team and to outside stakeholders.
• Communication Skills- Excellent communication skills, both written and verbal, are important when dealing with employees and managers.
• Ethics & Integrity-Earns others’ trust and respect through consistent honesty and professionalism in all interactions.

QUALIFICATIONS

• 2 Years Experience in HR Field
• Associate degree in business is a plus, human resources, or in a relevant field.
• Bilingual in English and Spanish with the ability to read, write and speak.
• Certificates, Licenses, Registrations
• Excellent personal organization skills and self-management
• Excellent attention to detail
• Excellent interpersonal skills
• High level of professionalism
• Ability to manage workload and use time effectively
• Ability to solve complex problems individually or in a group, able to search for new solutions
• Ability to work independently and as a team
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

• Do you have open availability?

Experience:

• Payroll: 1 year (Preferred)
• Human resources: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person