Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As our Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. This is a dynamic role that requires strong organizational skills, excellent communication, and the ability to multitask effectively.

Responsibilities:
- Serve as a personal assistant to the management team, providing administrative support as needed
- Create estimates and invoices (using Quickbooks and Wave) from Google Sheets notes from technician and sales team
- Manage a weekly report of outstanding deposits, installations, and retainage invoices
- Occasionally come on site for general clerical duties such as filing, photocopying, and data entry, as well as receiving of inventory.

Qualifications:
- Previous experience as an administrative assistant or in a similar role preferred
- Proficient in using Google Suite (Docs, Sheets, Slides) and Quickbooks software
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to prioritize tasks effectively
- Attention to detail and accuracy in all work performed
- Ability to handle multiple projects simultaneously while meeting deadlines
- Knowledge of contracting procedures is a plus

Skills:
- Personal assistant skills
- Proofreading skills
- Proficiency in Google Suite (Docs, Sheets, Slides)
- Proficiency in Quickbooks
- Knowledge of subcontracting procedures (helpful)
- Computer literacy with the ability to learn new software quickly
- Ability to transcribe accurately and efficiently
- Strong clerical skills including filing, data entry, and organization
- Excellent customer service skills

If you are a motivated individual with strong administrative skills looking for a challenging role in a dynamic environment, we encourage you to apply for the position of Administrative Assistant.

Job Type: Part-time

Pay: $15.00 - $18.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Naples, FL 34110: Relocate before starting work (Required)

Work Location: Hybrid remote in Naples, FL 34110