Secretary Occupational Safety and Health

SUMMARY

Responsible for: Managing the front desk operations and providing administrative support to the department. Plays a key role in maintaining a professional and welcoming environment for all visitors, including students, faculty, staff, and guests. Provides administrative support and ensures efficient communication within the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Microsoft Office Suite

· Welcome and assist students, faculty, staff, and visitors in a courteous and professional manner. Answer inquiries in person, via phone, and email, providing information about department programs, courses, and services. Direct visitors to appropriate departments or personnel.

· Assist department staff with administrative tasks such as typing, copying, scanning, and filing documents. Prepare and distribute departmental correspondence, memos, and reports.

Maintain accurate records and databases, ensuring confidentiality of sensitive information.

· Manage departmental calendars, schedule appointments, and coordinate meetings. Assist with travel accommodations itineraries for department members as needed. Assist with organizing departmental events and workshops.

· Respond to incoming emails and correspondence, forwarding messages to appropriate staff members. Draft, edit, and proofread departmental communications, including emails, newsletters, and announcements. Coordinate communication between department members and external stakeholders.

· Maintain cleanliness and organization of the reception area and office spaces.

Order and manage office supplies and equipment, ensuring adequate stock levels.

Assist with coordinating maintenance and repairs for office equipment and facilities.

· Supervise student workers, arrange work hours, assign duties, and monitor budget.

· : Collect, date, and sort daily mail, order and maintain supply of materials for office. Other duties as assigned.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

Required: Associate Degree (or equivalent) in Secretarial Administration with 1-3 years’ experience.

Preferred: Bachelor’s Degree in Business Education or Secretarial Administration with experience.

Founded in 1909 as a teachers’ college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 5,500 students and the campus is situated in rural Oklahoma. The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.

Salary will be commensurate with qualifications and experience. The preferred start date is August 1, 2024. Review of applications will begin immediately and continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 24 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify.

SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire.

It is Southeastern Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

To Apply please visit: https://seok.csod.com/ux/ats/careersite/4/home/requisition/202?c=seok

Job Type: Full-time

Work Location: In person