Accounts Payable/PCard Specialist

Southeastern Oklahoma State University’s department of Finance invites applications for the position of Accounts Payable/PCard Specialist.

SUMMARY

The Accounts Payable/PCard Specialist is located in the Finance Office under the direct supervision of the Director of Finance/Comptroller. This position provides expertise on: (1) SE Purchasing Card Program: coding and checking extensions on invoices/receipts, verify no tax charged and card user complied with authorized procedures and (2) purchasing procedures, and (3) Office of Management and Enterprise Services (OMES) object of expenditure code (OEC) listing and definitions to ensure appropriate state object codes are assigned to tax exempt receipts. The person in this position works under limited supervision and provides administrative support to the Director of Finance/Comptroller, Assistant Comptroller, and Purchasing Agent.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Communicate to university credit card holders each month – reminders and updates

· Process monthly payment to Commercial Card Services by downloading master statements each month from PaymentNet – 3 checks (290, 430, 700) to be mailed by the specified date of each month to avoid late fees

· Reconcile master PaymentNet statement to departmental statements

· Audit departmental statements for appropriate expense, no tax, signature(s), correct state object codes, correct general ledger accounts

· Coordinate with Assistant Comptroller and Grants Specialist for Project ID verification and JE processing

· Maintain files and documentation thoroughly and accurately, in accordance with university policy and accepted accounting practices

· Review all invoices for appropriate documentation and approval prior to payment

· Code invoices, travel advance check requests, etc., with correct codes conforming to Office of Management and Enterprise Services (OMES) coding procedures to ensure proper entry into the Colleague system

· Assign Invoice numbers according to Voucher Entry Process guidelines, and make copies of invoice to be included with checks as necessary

· Enter data in Colleague for payment of invoices - proof entry

· Performs other duties as required to support the Finance Office

This job description in no way implies that these are the only duties to be performed

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

· 2 years of Accounts Payable or general accounting experience

· Strong work ethics

· Detail oriented, professional attitude, reliable

· Proficient in Excel, Word, Internet, and Oracle experience a plus

· Ten key by touch

· Strong organizational and time management skills

· Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

· Strong verbal and written communication skills

· Strong interpersonal and customer service skills

· Ability to work independently, multi-task, work under pressure as part of a team in a fast-paced and high-volume environment, and meet deadlines with emphasis on accuracy and timeliness

· Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately

· Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations

PREFERRED:

· BA/BS in Business

· Experience with Colleague is a plus

· Experience in higher education accounting relating to accounts payable

· Working knowledge of the regulations of the Office of Management and Enterprise Services (OMES) and State Purchasing Laws

· Three (3) years’ experience in dealing with public to assist with vendor inquiries

Founded in 1909 as a teachers’ college, Southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 5,500 students and the campus is situated in rural Oklahoma. The main campus located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeastern Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.

Salary will be commensurate with qualifications and experience. The preferred start date is June 1, 2024. Review of applications will begin immediately and continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeastern. Southeastern offers 24 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short-term disability, dependent life insurance and a variety of ancillary benefits.

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E-Verify.

SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire.

It is Southeastern Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

To Apply please visit: https://seok.csod.com/ux/ats/careersite/1/home/requisition/196?c=seok

Job Type: Full-time

Benefits:

• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift

Work Location: In person