Solomon Advising seeks a full-time Executive Assistant/Junior Project Manager to join our growing team. In this role, you will provide a wide range of complex office administration and support to the Solomon team, manage internal and client projects, assist with client recruiting efforts, and serve as principal administrative contact and liaison with all clients and employees.

Why Work With Us?

• Competitive compensation with room for growth.
• Comprehensive benefits package (Medical, dental and vision insurance. PTO)
• Monthly internet and cell phone stipend
• Be in control of your work-life balance with remote work opportunities.
• Get in on the ground floor of a rapidly growing company. Vast opportunities for career development and growth.

Responsibilities

Executive Assistant

• Provide a wide range of complex office administration and support to the Solomon team.
• Serve as principal administrative contact and liaison with all clients and employees.
• Use multiple technical applications including Microsoft Excel, Google Suite, Google Ads, Apollo, Zoom, Click Up, Squarespace, Vista Print, and more.
• Review, assess, route, answer and monitor follow up action steps on correspondence. Gather and analyze information required for administrative reporting.
• Manage calendars, arrange meetings, appointments, and travel arrangements.
• Social media scheduling on behalf of clients and company.
• Create and share upcoming meeting agendas.
• Organize receipts and complete spreadsheets for billing.
• Attend meetings and take notes.
• Attend client events to serve as a support resource as needed.

Recruiting

• Develop job descriptions for client hiring.
• Post job ads on Indeed, review candidate resumes, and send Predictive Index assessment links
• Review Predictive Index assessment results and forward qualified candidates to clients

Project Management

• Create tasks in project management software for Solomon team members based on action items from meetings and executive team directives.
• Review tasks status and alert team members of overdue items.
• Collate data from various sources for analysis and reporting.
• Develop processes and documentation for repeatable client/internal tasks
• Other duties as assigned.

Qualifications

• Must have excellent communication skills, both oral and written, with the ability to foster positive working relationships
• Must be able to interact with CEOs of small businesses as well as administrative staff.
• Must be proficient in Microsoft Excel
• Must be able to work collaboratively in a team environment
• Must be comfortable to work remotely and manage time effectively
• Must have strong organizational, problem-solving, attention to detail, and time-management skills

Education and Experience

• High School/GED required. College degree preferred.
• 2 years of Administrative/Clerical, Executive Assistant, and/or Project Management experience required.
• Must possess excellent communication and computer skills.

Job Type: Full-time

Pay: $37,440.00 - $45,760.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Remote