Company DescriptionOur client is a leading venture backed pharmaceutical company focused on the research, development and commercialization of novel, proprietary products for the acute treatment of central nervous system conditions. Their products are designed to deliver a drug aerosol to the deep lung, providing rapid systemic delivery and therapeutic onset, in a simple, non-invasive manner. This is a great opportunity to get introduced to a growing Bay Area Pharma company and learn new processes.Job DescriptionResponsibilities: Document ManagementCreate CDA’s, print, process for signatures, track, distribute, filePatents and Trademark filing – electronic and hard copyMaintain DOB and DOH files for tracking staff acknowledgementsMaintain GMP purchasing LogUpdate ORG chart/phone list/ seating chart as needed Staff SupportLunches – order, prep set up, breakdown - Wednesday staff lunches/ guest lunchesPurchase, organize, set up, clean up for employees’ birthdaysOffice and kitchen supplies – track inventory, order, search, stock, distributeAmex – track expenses, maintain records, prep expense reportsVendor liaison – fruit, mats, lab coats, recycling/ garbage, security, yoga, janitorial, clean room, lunchWork closely with the employee activities and community relations committee and handle logistics for all hands-on meeting and staff events Administration SupportResearch credits and duplicate shipments, create check requestsDistribute mail dailyProblem solve facility issues Lab supplies –restock supply roomSupport VP of Finance and EA support to all Exec Team MembersDinner/ hotel reservationsIssue temporary key cards to visitors/ staffMonitor janitorial staffAssist calendaring for ET and HRCreate fed ex shipmentsInterface with NICE America as needed, monthly rent invoices, facility issues, badge issuesQualifications Requirements:Strong skills in word processing, calendaring systems, spreadsheets and databasesAbility to multi-task, work in a fast-paced environment and seek input on prioritization as neededExcellent time management skillsHands-on, can-do attitudeSelf-starterAbility to work independently and as a member of the teamAble to make high level contacts of a sensitive nature inside and outside the companyHandle highly confidential and sensitive informationCollaborative and can interface effectively with all levels of internal and external staffIntermediate/Advanced MS Suite experience - Word, Excel, and PowerPointStrong written and verbal communication skills including excellent proofreading and editing skillsStrong attention to detail and confidentialityEducation and experience:At least 5 years administrative experience in biotech or high-tech company with at least 4 years of experience supporting multiple executives, including CEO, CFO, SVP/VP’sBS degree or equivalent preferredAdditional InformationSALARY & BENEFITSThis position offers full-time benefits, including a comprehensive benefits package. This position provides an opportunity for growth. Salary will be commensurate with education and experience. TargetCW is an equal opportunity employer. We do not discriminate on the basis of age, ethnicity, gender, nationality, religious belief or sexual orientation.your information will be kept confidential according to EEO guidelines.