Position: Executive Assistant
Location: Los Angeles, CA
Welcome to Smart Stack Impact, where we redefine the boundaries of Public Relations with innovation, creativity, and an unwavering commitment to excellence. As a leading PR agency, we are dedicated to elevating brands, shaping perceptions, and driving meaningful impact in an ever-evolving media landscape.
Job Overview: We are seeking a highly organized and proactive Executive Assistant to support our executive team. In this role, you will provide comprehensive administrative support to senior executives, manage schedules, coordinate meetings and travel arrangements, and handle various administrative tasks to ensure the smooth operation of the executive office. The ideal candidate will be detail-oriented, resourceful, and able to handle confidential information with discretion.
Responsibilities:
Manage executives' calendars, including scheduling appointments, meetings, and conference calls, and coordinating travel arrangements.
Prepare and organize documents, presentations, and reports for meetings and presentations.
Attend meetings with executives, take minutes, and follow up on action items as needed.
Prepare expense reports, track budgets, and process invoices and reimbursements for executives.
Manage executive office supplies, equipment, and facilities, ensuring everything is well-maintained and stocked.
Handle sensitive and confidential information with discretion and professionalism.
Requirements:
Bachelor's degree or equivalent experience preferred.
Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Ability to maintain confidentiality and handle sensitive information with discretion.
Detail-oriented with a high level of accuracy and attention to detail.
Resourceful problem-solver with the ability to work independently and anticipate needs.
​​​​​​​Benefits:
Competitive salary commensurate with experience
Comprehensive benefits package including health insurance, dental and vision coverage, retirement plans, and paid time off
Opportunities for professional development and growth
A supportive and collaborative work environment with a focus on creativity and innovation
Employee wellness programs and perks
Flexible work arrangements, including remote work options