We are looking for a proactive and detail-oriented Project Coordinator with a strong understanding of construction processes and excellent organizational skills. The ideal candidate will be a motivated, audacious, self-starter with strong leadership and creative problem-solving skills. This role will require efficient communication between the office and the field, meticulous attention to detail, and the ability to multitask in a fast-paced environment. This is more than just a job; it is a mission to make an improvement in the world as we journey to improve ourselves.

Responsibilities

• Organize incoming mail and route various documents to appropriate departments, including bills, correspondences, and citations.

• Various office duties not limited to filing, scanning, order supplies, team notification emails, etc.

• Update and maintain the purchase order (PO) log, ensuring accuracy.

• Coordinate contractor payments and update payment records accordingly.

• Manage insurance renewals, including builders' risk applications and tracking.

• Facilitate utility setup for water and electrical services at job sites.

• Assist in tax assessment disputes to ensure fair assessments.

• Obtain and manage workers' compensation and general liability/worker's compensation certificates.

• Creatively and analytically solve problems and be willing to be hands-on to get things done.

• Obtain and manage workers' compensation and general liability/worker's compensation certificates.

• Verify and collect lien waivers from subcontractors and suppliers.

• Coordinate material returns and manage dumpster pickups as needed.

• Schedule and follow up on inspections, ensuring compliance with building codes and regulations.

• Develop and implement a stakeholder communications plan to keep relevant parties informed of project status.

• Floor plan designs into punch lists.

• Coordinate permit applications and follow up with city officials or expediter as necessary.

• Assist with estimating and purchasing tasks, including obtaining quotes, ordering materials, and coordinating inspections.

• Coordinate interior design efforts and ensure compliance with project requirements.

• Communicate and ensure compliance with audit requirements and regulatory standards.

• Generate and manage project management reports and weekly job cash flow spreadsheets.

• Update and maintain construction process documents, city procedures, and project-related documentation.

Requirements:

• Must have 5 years administrative/exec admin experience preferably in the construction industry.

• Previous experience in a construction project coordination role or similar position.

• Strong understanding of construction processes, contracts, and project management principles.

• Proficiency in Microsoft Office Suite and construction management software.

• Excellent communication, organizational, and multitasking skills.

• Ability to work independently and collaboratively in a team environment.

• Attention to detail and a proactive approach to problem-solving.

• Must have a valid driver's license and reliable transportation.

• Must pass background check and assessments