Job Location : Concord Mills

Concord Mills

PRIMARY PURPOSE :

PRINCIPAL RESPONSIBILITIES :

The successful candidate’s responsibilities will include, but not be limited to :

• Greet all visitors to the mall management office
• Answers phones and direct calls
• Sign for and log daily management office shipments
• Assist with short term leasing program :
• Interact with short term leasing tenants daily in person, via email or by phone regarding any questions or concerns.
• Receive and log temporary tenant rent checks
• Coordinate and assist short term leasing with lease document preparation, tracking and reviewing lease agreement milestones in Salesforce and JD Edwards.
• Assist with monthly rent, overage rent and sales report collection including emailing and calling past due tenants.
• Generating invoices for tenant fines, sending invoices and tracking timely collection of fine payments.
• Collect, and maintain accurate short term leasing certificates of insurance
• Maintain accurate records of short term leasing equipment and storage unit inventory including issuing and collection of keys.
• Create tenant lease folders and update each file with all appropriate documents per SIMON policy
• Create both digital and hard copy short term leasing application packets
• Provide general administrative support and projects as directed

MINIMUM QUALIFICATIONS :

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast-paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative

Last updated : 2024-05-01