274 Office Manager Jobs in Miami, FL
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Best Western Plus Miami Executive Airport Hotel & Suites
Miami, FL | Full Time
$45k-60k (estimate)
5 Months Ago
B
Best Western Plus Miami Executive Airport Hotel & Suites
Miami, FL | Full Time
$45k-60k (estimate)
5 Months Ago
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The Gabriel South Beach, Curio Collection by Hilton
Miami, FL | Full Time
$48k-71k (estimate)
0 Months Ago
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The Gabriel South Beach, Curio Collection by...
Miami, FL | Full Time
$48k-68k (estimate)
0 Months Ago
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The Gabriel South Beach, Curio Collection by...
Miami, FL | Full Time
$48k-68k (estimate)
0 Months Ago
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Security Integrators is Hiring an Office Manager Near Miami, FL
Benefits:
Job Details
Office manager duties and responsibilities include:
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Vision insurance
Job Details
Office manager duties and responsibilities include:
- Manage and organize daily office operations, including but not limited to mail distribution, supply management, and facility maintenance.
- Provide outstanding customer service through various communication platforms.
- Engage with customers and vendors to address inquiries and concerns effectively.
- Respond to incoming calls promptly and professionally.
- Manage technician appointments by:
- Ensuring availability of all required equipment and materials before scheduling client visits.
- Procuring necessary equipment for service visits through existing or new vendors.
- Maintaining the service schedule filled at least three days in advance.
- Generating estimates and securing acceptance before coordinating technician appointments.
- Ensuring punctual arrivals of technicians to appointments and completing all visit notes by the end of each day. In case of delays, notifying customers before the scheduled appointment time.
- Provide accounting team with data necessary to issue weekly invoices.
- Collect payments for invoices issued by the accounting department and manage monthly automatic payment methods in the billing system.
- Oversee budgetary aspects related to office expenses, ensuring cost-effectiveness and adherence to financial policies.
- Maintain business licenses, permits and insurance policies up to date.
- Manage contract and price negotiations with business vendors, service providers and office lease.
- Manage builder relations:
- Become familiar with all options offered by us.
- Be main point of contact for field supervisors and builder’s client relations team.
- Be main point of contact for residential subcontractors.
- Manage existing and new contracts.
- Maintain communication with key contacts at our builders to stay informed about upcoming project in which we can actively participate.
- Process necessary permits for county where projects are taking place.
- Ensure new construction employees and subcontractors have up to date community low voltage drawings.
- Provide administrative assistance to executives and staff, including scheduling meetings, preparing documents, and handling inquiries.
- Manage subcontractor paperwork and ensure it is up to date.
- Subcontractor questionnaire
- Tax forms
- Insurance certificates
- NDA and other agreements
- Manage subcontractor paperwork and ensure it is up to date.
- Arrange maintenance and repairs for company vehicles.
- Update office operations and procedures as needed.
- Welcome package for new customers.
- Welcome letter
- Alarm registration for local law enforcement units
- Window decals
- Yard signs
- Referral flyer
- Certificate of Installation
- Welcome package for new customers.
- Plan and execute office events, meetings, and conferences to enhance team collaboration and engagement.
- Assist in HR functions such as recruitment, onboarding, and maintaining employee records.
- Serve as a point of contact between management and staff, conveying important announcements, policies, and updates.
- Other duties as necessary.
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular), SmartSheets and Monday
- Excellent written and verbal communication skills
- Ability to handle multiple communication channels with a high level of professionalism
- Exceptional problem-solving and interpersonal skills
- Familiarity with accounting and scheduling systems such as Quickbooks and SecurityTrax
- Excellent time management skills and ability to multi-task and prioritize work
- Ability to maintain composure, keep emotions in check and avoid aggressive behavior, even in very difficult situations.
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Additional qualification as an Administrative assistant or Secretary will be a plus.
- While performing the duties of this job, the employee is regularly required to stand; walk; sit; twist; use hands to handle; push; pull or feel; reach with hands and arms; talk or hear; and occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
- The employee must regularly lift and/or move up 15 pounds.
- Specific vision abilities required by this job include distance vision, peripheral vision, depth perception, and ability to adjust focus.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate.
- The employee is required to work on-site Monday - Friday.
- High school diploma or GED; plus three years of experience.
- Must be able to pass an exam to demonstrate proficiency in Microsoft Office and Quickbooks.
- Fully bilingual in English and Spanish.
- Experience within the electronic security related field will be a plus.
- Ability to pass a background and credit check.
Job Summary
JOB TYPE
Full Time
SALARY
$71k-94k (estimate)
POST DATE
03/31/2024
EXPIRATION DATE
05/29/2024
WEBSITE
securityintegrators.com
HEADQUARTERS
Wallington, NJ
SIZE
<25
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The job skills required for Office Manager include Customer Service, Scheduling, Planning, Microsoft Office, Accounting, Billing, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.
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