At SEC Newgate, our people are what set us apart and are at the heart of our success. We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their personal goals.

We look for people who are curious, self-motivated and collaborative. If you are like-minded and are motivated by working with a talented team on issues that matter, read below for what’s on offer.

OverviewOur Sydney team is recruiting full-time Administrative Assistant to support office operations, and act as support for our wider Sydney team. This role will be based onsite in our Sydney office and is an important contribution to the office's culture and provides reception support to make our clients feel welcome in our office.

This role would those who want to take a first step into their administrative career. The ideal candidate will be highly organised and proactive with the ability to manage competing deadlines. This is an important role in the team and would suit someone with a strong sense of pride in supporting an office where interesting work happens. Given people are at the centre of SEC Newgate’s business, strong emotional intelligence and a great sense of humour are important.

Responsibilities

Office Administration Support

• Conducting reception duties in a courteous, efficient and professional manner
• Greeting clients and visitors and ensuring their needs are tended to
• Assisting with day-to-day running and maintenance of the office (liaising with building management, suppliers & contractors)
• Manage meeting room bookings, meet and greet all visitors to the office, and ensure that meeting rooms are set up in advance of meetings and cleared and cleaned following
• Coordinating meetings including organising catering, and relevant documentation where require
• Ordering of weekly groceries and stationery supplies
• Kitchen maintenance (stocking fridge, emptying dishwasher etc.)
• Ensure the general office space, including the kitchen, is kept neat and tidy
• Organising internal staff birthday events and managing staff anniversaries
• Providing ad hoc administrative support to the wider team including word-processing documents, photocopying, filing, printing, binding, processing incoming and outgoing mail and IT troubleshooting
• Assist in maintaining office records and managing company data
• Organise and coordinate travel and accommodation requirements
• Liaise with administrative staff across all offices to ensure the business runs efficiently and effectively

Team Support

• Provide practical support for SEC Newgate projects including event logistics and assistance in the implementation of quality requirements
• Administration support for the broader Sydney team; this may include email and diary management, preparing papers and materials for meetings
• Organise team meetings and associated papers and note taking
• Liaise with the finance team on invoicing for Sydney projects
• Manage travel arrangements
• Work with the national admin team on ad hoc projects, staff inductions and other regular admin processes

Key Skills and Attributes

• Professional presentation
• Strong organisational skills, ability to prioritise tasks and meet deadlines
• Strong communication (verbal and written) and interpersonal skills
• High level of attention to detail and accuracy
• Ability to demonstrate initiative and enthusiasm
• An interest in design and formatting documents to help make us shine
• Strong focus on client service
• Ability to interact at all levels within the firm
• Proactive - happy to go above and beyond the job description
• Ability to work autonomously and as part of a team
• Intermediate MS Office skills ideally including Outlook, Word, Excel, PowerPoint and MS Teams
• Ideally, some experience using online digital platforms including LinkedIn, HubSpot, WordPress and Trello

Why SEC Newgate? 

• We want people to thrive. We believe our people should be in the driver’s seat of their growth but within a supportive environment. We take a holistic approach to deliver better outcomesfor our clients.
• We work on stuff that matters. We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute.
• We can be flexible on how we get there but not on delivering excellence. We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what’s needed to deliver exceptional client outcomes whilst balancing personal needs and preferences
• We aim to think and act beyond ourselves. We strive to improve ESG outcomes for our clients and ourselves, focusing on inclusion, diversity and sustainability.
• Connection is at the heart of our culture. We connect daily, encourage constructive and active contributions to ideas and discussions, and want to encourage genuine collaboration to deliver better outcomes for our clients. Our culture embraces a philosophy of ‘one firm firm’.
• We’re good people to work with. Our staff and our clients tell us that they enjoy working with us. We believe that providing a nurturing and supportive environment and sharing a passion for what we can achieve, are important parts of our success.
• We relish being ‘Glocal’. We enjoy the strength of a global vision and network co-created with a local flavour. We are empowered to shape our future and opportunities within the Australian business, whilst embracing the benefits of a global organisation

Are we a match?

If you like the sound of what you’ve read, and feel you can contribute to our awesome team, please apply!

SEC Newgate is proud to be an equal opportunities employer. We strongly encourage applications from all qualified candidates including Aboriginal and Torres Strait Islander people, people from diverse cultural and religious backgrounds, people with disabilities and people from any gender identity or sexual orientation.