SUMMARY

The Accounts Payable (AP) Specialist position is responsible for the oversight and management of the accounts payable at Schultz Technology. In addition, this position is also required to process invoices, maintain, and process payments and verify various invoices and charges for proper payment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Maintains excellent client service as the core value and driving philosophy of the company’s operations

· Demonstrates a commitment to client service in responding promptly to clients’ inquiries and needs

· Committed to providing and ensuring prompt communication with clients and other team members

· Committed to making every client is satisfied

· Meets or exceeds client satisfaction measures

· Ensures standards and services contribute to the delivery of consistent client service

Account Payable (AP) Specialist

· Provide leadership and guidance to the accounting team

· Manage resource and work planning; assign tasks within the team accordingly

· Make recommendations for continual process improvements and ensure that procedures are documented

· Research, resolve, and communicate discrepancies or outstanding balances on vendor accounts

· Oversee vendor management

· Process weekly check runs ensuring timely payments of vendor invoices including virtual card program

· Serve as point of contact for AP function across the organization

· Manage accounts payable input and output, accounts receivable posting and billing, and maintain the daily income report, ensuring all necessary invoices are completed in a timely manner

· Manage daily AP accounting activities for completion, including day-to-day operations

· Maintain weekly reconciliations of all bank and credit card accounts

· Ensure all daily/monthly processing is accurately completed within identified timelines and follows dept/company policies and procedures

· Maintain accurate records and control reports

· Reconciling and maintaining contract logs, auditing, or approving payments to vendors or agencies

· Work directly with Leadership team and Executive team

· Audit accounts ensuring vendors are paid according to schedule, and that the general ledger reflects proper posting of invoices

· Prepare daily, weekly, and monthly reports in accordance with reporting calendars, ensuring that all reports are submitted on a timely basis.

o Aging Summary for all Accounts

o Budget History and Forecast

o P&L Documents

· Prepare annual, quarterly and monthly government filings (i.e., sales tax returns, telecommunications returns, 1099s, annual payroll entries)

· Performance of month-end and year-end closing

· Participate in annual financial audit

· Perform any other related duties and assignments as requested

· Approach all encounters with clients, team members and vendors in a friendly, professionally oriented manner

· Maintain regular attendance in compliance with company standards, as required by scheduling, which may vary based on business needs

• Attend all daily, weekly, monthly, quarterly meetings when required
• Maintain high standards of personal appearance and grooming, which include wearing the proper business casual wardrobe when working
• Always comply with company standards and regulations to encourage safe and efficient operations

· May assist with other duties as assigned

SUPERVISORY RESPONSIBILITIES

Assist Billing Clerk when necessary

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

· Some college plus 2 years accounting or auditing experience, or an equivalent combination of education and experience.

· Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred.

· QuickBooks online experience preferred

· May be required to work nights and/or holidays

LANGUAGE AND MATHEMATICAL SKILLS

· Ability to read and speak English and comprehend simple instructions, short correspondence, and memos

· Ability to effectively present information in one-on-one and small group situations to vendors, clients, and other employees

· Ability to effectively communicate with team members, clients, and supervisors for optimum company operations

· Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

· Ability to compute rates, ratio, and percent and to draw and interpret bar graphs

· Detail oriented with outstanding organizational and communication skills

REASONING ABILITY

Demonstrate the ability to anticipate and solve practical problems or resolve issues.

CERTIFICATES, LICENSES, REGISTRATIONS

Previous accounting experience helpful

TOOLS AND EQUIPMENT

Ten-key calculator, computer, telephone, other equipment

PHYSICAL DEMANDS/ WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear

· Frequently required to reach with hands and arms

· Occasionally required to stoop, kneel, or crouch

· Occasionally lift and/or move up to 50 pounds

· Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Accounting: 2 years (Required)
• QuickBooks: 1 year (Preferred)
• Bank reconciliation: 1 year (Preferred)

Ability to Relocate:

• Pottstown, PA 19464: Relocate before starting work (Required)

Work Location: In person