Description

POSITION SUMMARY

The Accounts Payable Specialist will support agency administrative operations by performing standard accounting and administrative functions.

Requirements

PHYSICAL DEMANDS/REQUIREMENTS: For physical demands and working conditions of position,

TASK

LETTER

CODE

PRIMARY DUTIES

(Are the essential job tasks or primary responsibilities that the individual who holds the position must be able to perform unaided or with the assistance of an accommodation.

1 Maintaining vendor files including Form 1099 and Insurance verification.

2 Coding and processing of invoices including review for appropriate documentation and approvals.

3 Reconcile vendor statements, research and resolve disputes/discrepancies.

4 Review, code and process credit card statements

5 Maintain files, documentation, and contracts thoroughly and accurately, in accordance with company policy and accepted accounting practices.

6 Distribute recommended weekly payments to vendors based on terms and available funds

7 Process check, ACH, and Wire requests including obtaining appropriate documentation, approvals and signatures

8 Maintain cash spreadsheets and reconciliations to bank balances

9 Assisting in month-end and year-end closing; including balancing subledger to GL

10 Updating financial and management reporting such as Vendor Trend Reports

11 Preparing monthly accruals, amortization of prepaid amounts, and GL account analysis

12 Assists Accounts Receivable functions as needed.

15 Other related job tasks or responsibilities as assigned.

Other Qualifications

· Working knowledge of an ERP system

· Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures

· Must be able to follow standard filing procedures

· Strong PC Skills; Proficient in Outlook, Excel and Word, 10-key by touch

· Must have strong work ethics

· Detail oriented, professional attitude, reliable

· Possess strong organizational and time management skills

· Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

· Ability to communicate effectively verbally and in writing

· Ability to interact with employees and vendors in a professional manner

· Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness

· Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

Physical Requirements

· While performing the duties this job requires to sit/stand/walk.

· The ability to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment
Collaborative, community-building atmosphere grounded in an environment of mutual respect.