Conveniently located in Morris County with easy access to Routes 287, 280, 80, 10, 24, and the Convent Station train station, Saint Elizabeth University which was established in 1899 by the Sisters of Charity of Saint Elizabeth resides on 150 acres of picturesque rolling hills and lush woodlands. The University offers a quality education in the Catholic tradition with a firm foundation in the liberal arts and serves a diverse population, including the needs of women, students of color, those who lack adequate financial resources, and those who would benefit from a nurturing, supportive collegiate environment.

Diversity and Inclusion Statement:

Founded by the Sisters of Charity in 1899, Saint Elizabeth University (SEU) is a community of learning in the Catholic liberal arts tradition for students of diverse ages, backgrounds, and cultures. SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention.

SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental and physical health.

Saint Elizabeth University seeks to foster and maintain a diverse campus community through inclusive excellence and equal opportunity. SEU has long preserved its legacy of providing quality education and access for underserved populations, particularly in fields and career paths traditionally beyond the reach of marginalized and often disenfranchised communities. In our traditional co-educational undergraduate enrollment today, women outnumber men two-to-one. SEU has a long legacy of educating women who thrive in STEM and healthcare professions and continues to produce diverse women and men as leaders equipped with a deeper appreciation of inclusion in its various forms. We strive to ensure that all graduates realize their potential through hard work and an exceptional education that is unimpeded by irrational self-doubt or societal biases.

The SEU Physician Assistant Program is seeking a self-motivated and well-organized Administrative Assistant to join the administrative support and operations team. Under the direction of the Program Director, and supervision of the Operations Manager, the Administrative Assistant, will perform fast-paced administrative work unique to the effective and efficient daily functions and operations of the graduate MS in Physician Assistant program.

Essential Duties and Responsibilities

General:

* Serve as first point of contact for the Office: greet incoming visitors, students, staff, and faculty. Provide directions and answer telephones taking accurate, precise messages when needed, or route calls to appropriate party.

* Provide administrative/secretarial office support to all faculty and staff (e.g. make copies, print documents, pick-up mail).

* Maintain and update departmental hard and electronic files (course files, student files, etc.).

* Assist in maintaining office supplies, check inventory on a regular basis, and order as necessary.

* Serve as back up to other PA Department staff.

* Assist in the drafting and the coordination of weekly, monthly and/or annual reports as directed.

* Attend PA Program meetings to prepare accurate minutes; Gather information for assigned meetings, coordinate items for the agenda, and distribute material to participants prior to the meeting. Follow up on details to ensure timely and accurate dissemination of information.

* Assist in planning and coordinating all program events.

* Performs continuous process improvement to automate and streamline processes.

* Performs other duties as assigned by PA Program Director and/or Senior program Coordinator.

Daily Operations:

* Serve as the liaison to IT to facilitate and support requests for classroom, faculty, and student technological needs.

* Ensure classrooms are prepared and supported with necessary IT functions.

* Manage the PA Program Laptop Cart.

* Under the Direction of the PA Program Director and Operations Manager, prepare weekly and daily reminder of PA Program information, schedules, news and/or activities.

* Ensure PA Program mail and deliveries are distributed from the mailroom.

* Pick-up weekly checks from accounts payable, copy and mail to recipients; maintain files related to accounts payable.

Program Admissions

* Provide administrative support for the admissions application process.

* Assist in planning and organizing Admission Interviews, Accepted Students Day, New Student Orientation and Open Houses.

* Develop and maintain database of internal and external resources for students to assist with the retention, success, and programmatic requirements (e.g. relocation information, community services opportunities, healthcare resources, etc.).

Faculty Support:

* Assist faculty in coordinating, scheduling, and proctoring assessment activities (e.g. quizzes, exams, practicals, OSCE)

* Provide eMedley exam administration support for Faculty; upload test banks; upload questions into test banks.

* Incorporate curriculum mapping for all exams; run reports, download and prepare individual student reports for all exam; distribute to individual students.

* Assist with scheduling and organizing adjunct and guest lecture; provide correspondence, and maintain files related to instructors, under the direction of the Director of Didactic Education.

* Support the Director of Didactic Education in gathering, entering, reviewing, and managing, and generating data for the Curriculum committee and curriculum mapping endeavors.

Qualifications

Education: AA/AS Preferred

Experience: Minimum of 2 years progressively responsible administrative experience is preferred; experience in higher education including graduate level academic setting is preferred.

Skills and Attitudes

* Proven ability to maintain strict confidentiality and handle sensitive matters using discretion, diplomacy and good judgement.

* Proficiency with computer programs, such as: Microsoft Word, Excel, PowerPoint, Access and/or Google and Google Suite applications.

* Knowledge of learning management systems (Moodle) and data management programs.

* Interest in and ability to learn new software applications such as eMedley and Power Campus.

* Excellent oral and written communication skills, high-level of critical thinking ability, strong organizational skills and interpersonal skills.

* Ability to work independently and make decisions, exercise initiative, and function in a dynamic, fast-paced environment; work in a team environment and exhibit a positive attitude and a courteous and professional demeanor.

* Ability to set priorities, multi-task, meet deadlines with attention to detail and take ownership of job responsibilities.

* Must have a strong commitment to achieve the missions of the MS PA Program and Saint Elizabeth University

* Must be reliable and demonstrate a commitment to being present, available, and engaged to support the program.

NOTE: The role and responsibilities of this position is required to be performed in-person. At present, Saint Elizabeth University does not have a work-from-home policy. Therefore all work is expected to be completed in-person during the normal working hour unless remote operations are in effect.

DISCLAIMER: The above is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Why Choose Saint Elizabeth University?

Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty and staff who are committed to excellence, and an attractive benefits and compensation package.

Full-time Faculty and Staff Benefits Include:

* Employer-Subsidized Health Care Plan

* Dental and Vision Plan

* Health Savings and Flexible Spending Accounts

* 403(b) Retirement Savings Plan with Employer Match

* Group Life and Accidental Death & Dismemberment (AD&D) Insurance at No Cost

* Supplemental Insurance Available for Employee, Spouse and Dependents

* Other Voluntary Plans (Legal, Identify-Theft, Accident, Critical Care, etc.)

* Employee Assistance Program

* Tuition Remission for Employee, Spouse and/or Dependents

* Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600 Colleges and Universities

* 14 Paid Holidays, as well as the Week after Christmas Off with Pay

* Paid Days Off on Fridays in the Summer Months

* Birthday as a Paid Day Off

* Generous Vacation Policy

* New Jersey Earned Sick Leave

* Employee Discount Program

Important to Know:

The health and safety of students, faculty and staff are a University priority. Please be advised that the University reserves the right to modify all policies and procedures related to COVID-19 based upon local conditions and emerging guidance from local, state and federal agencies.

How to Apply

* Applications should consist of a cover letter, resume, proof of certifications and three professional references with email addresses and/or telephone numbers.

* Saint Elizabeth University is an Equal Opportunity/Affirmative Action/ Veterans/ Disability Employer.

* Applicants from diverse backgrounds are encouraged to apply.

* Saint Elizabeth University is a designated minority serving undergraduate institution.

EEO/AA Statement:

Saint Elizabeth University aspires to create a community based on the collaboration, innovation, creativity and belonging. Our collective success depends on the robust exchange of ideas - an exchange that is best when the rich diversity of our perspective, backgrounds and experiences flourish. To achieve this exchange, it is essential that all individuals feel and experience an environment where they are welcome, safe, secure, and heard. As such All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, veteran status, or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compliance of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.

conditions of employment.