Diversity and Inclusion Statement:

Founded by the Sisters of Charity in 1899, Saint Elizabeth University (SEU) is a community of learning in the Catholic liberal arts tradition for students of diverse ages, backgrounds, and cultures. SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention.

SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental and physical health.

Essential Duties and Responsibilities

Administrative Operations and Communications

• Help to coordinate and carry-out the day-to-day functions of the unit;
• Assist other unit and cross-unit staff; help to coordinate tasks and duties with direction and input from the AVP and Dean of Academic Operations, and relevant constituencies and offices
• Facilitate communication and correspondence between the AVP and Dean of Academic Operations and other unit staff with partners, students, other offices, and others stakeholders; help to coordinate and conduct meetings between internal and external stakeholders;
• Assist with the implementation of grant-related projects and new partnerships and initiatives; assist with the plan and execute events, (conferences, institutes, one-stop shops)
• Help to plan and coordinate meetings, workshops, etc.
• Assist and support key and activities and functions of the Office of the Registrar, such as course scheduling, academic record updates, student registrations, the transcription of transfer credits, degree audits, graduation and commencement activities, diplomas, reports, and communication with students, advisors, and academic programs.
• When possible, assist the Office of Financial Aid, especially with communication and student support needs
• Collect and maintain documents and records related to students to ensure confidentiality of such records.

Operationalize Key Projects:

• Lead and operationalize key projects within Academic Operations to enhance overall student success.
• Collaborate with cross-functional teams to design and implement efficient operational processes.
• Ensure successful execution of projects, meeting established objectives and timelines, with a hands-on approach to project completion.
• Actively contribute to the completion of project tasks, working closely with team members to ensure milestones are achieved.

Matriculation, Student Affairs and Retention, and Graduation

• Help to oversee matriculation and onboarding processes through collaboration with essential university offices including the Admissions Office, and Office of the Registrar, the Office of student Health, Financial Aid Office, Office of Accessibility, and the IT Department, as well as external compliance constituents;
• Serve as skilled user of the SEU PowerCampus student information system in support of the the Office of the Registrar to help ensure that academic records are accurate, and that students are properly registered for courses, and to ensure students meet all requirements for graduation;
• Collaborate and develop effective working relationships with University offices and programs to facilitate student access to institutional and community services and resources;
• Provide as needed support for student success and retention.

Financial and Project Management

Process Analysis and Improvement:

• Conduct thorough process analysis to identify areas for improvement within Academic Operations.
• Collaborate with stakeholders to streamline workflows, enhance efficiency, and reduce operational bottlenecks.
• Implement process improvements based on data-driven insights and industry best practices.
• Collaborate with teams to implement changes that enhance overall workflow and operational effectiveness.

Program Policy Development, Adherence and Reporting

• Assist in conduct an annual review of operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures;
• Collaborate with related offices to establish policies, processes and procedures

Special Projects

• Help to manage, facilitate, and execute special projects as needed.
• Other duties as assigned in consultation with the AVP and Dean of Academic Operations

Qualifications

Education: BA/BS with MA/MS Preferred

Experience: Minimum two years in higher education

Evidence of an ability to learn and utilize modern computer software, including but not limited to Microsoft office, learning management / web based learning systems, Student Information Systems, CRMs, and Google platforms.

Excellent written and verbal communication and interpersonal skills, self-motivated with demonstrated ability to learn quickly, multitask, and set priorities.

Must have a strong commitment to achieve the mission of Saint Elizabeth University.

Why Choose Saint Elizabeth University?

Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty and staff who are committed to excellence, and an attractive benefits and compensation package.

Full-time Faculty and Staff Benefits Include:

• Employer-Subsidized Health Care Plan
• Dental and Vision Plan
• Health Savings and Flexible Spending Accounts
• 403(b) Retirement Savings Plan with Employer Match
• Group Life and Accidental Death & Dismemberment (AD&D) Insurance at No Cost
• Supplemental Insurance Available for Employee, Spouse and Dependents
• Other Voluntary Plans (Legal, Identify-Theft, Accident, Critical Care, etc.)
• Employee Assistance Program
• Tuition Remission for Employee, Spouse and/or Dependents
• Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600 Colleges and Universities
• 14 Paid Holidays, as well as the Week after Christmas Off with Pay
• Paid Days Off on Fridays in the Summer Months
• Birthday as a Paid Day Off
• Generous Vacation Policy
• New Jersey Earned Sick Leave
• Employee Discount Program

Important to Know:

The health and safety of students, faculty and staff are a University priority. Please be advised that the University reserves the right to modify all policies and procedures related to COVID-19 based upon local conditions and emerging guidance from local, state and federal agencies.

How to Apply

• Applications should consist of a cover letter, resume, proof of certifications and three professional references with email addresses and/or telephone numbers.

• Applicants from diverse backgrounds are encouraged to apply.
• Saint Elizabeth University is a designated minority serving undergraduate institution.

EEO/AA Statement:

Saint Elizabeth University aspires to create a community based on the collaboration, innovation, creativity and belonging. Our collective success depends on the robust exchange of ideas - an exchange that is best when the rich diversity of our perspective, backgrounds and experiences flourish. To achieve this exchange, it is essential that all individuals feel and experience an environment where they are welcome, safe, secure, and heard. As such All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, veteran status, or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compliance of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.