Program Assistant - DV Shelter Administration

Our Vision :

Safe Horizon envisions a society free of family and community violence. We will lead the way by empowering victims of domestic violence, child abuse, sexual assault and human trafficking to move from crisis to confidence.

Our Mission :

Safe Horizon's mission is to provide support, prevent violence and promote justice for victims of crime and abuse, their families and communities.

Safe Horizon’s Domestic Violence Shelter Program provides supportive services, advocacy and shelter to victims of domestic violence and their children.

The Program Assistant provides overall administrative and operational support to the Domestic Violence Shelter Program staff.

Essential Job Functions : Specific duties include but are not limited to :

• Assisting the Administration in the overall operations function of the programs;
• Maintaining and updating program statistics and disseminate them to agency departments;
• Maintaining and updating Daily Census tool for all the shelters;
• Maintains resource materials;

Utilizes and or maintains databases

Processing purchase orders, payment requests from the programs in a timely fashion

• Acting as liaison between site administration and field staff;
• Arranging meetings and preparing agendas including handling the calendar of the Senior Vice-President;
• Planning and co-facilitating Program Assistant workshops for shelters quarterly;
• Assist in coordinating and / or providing support for special events;
• Word Processing and proofreading memos and other documents; filing dutues;
• Ordering, distributing and keeping inventory of special purchases;
• Assisting the Director, Fiscal & Administrative Operations to monitor budgets as needed;

Greeting visitors and acting as a receptionist for the department

Answers and directs telephone calls, faxes and mail directed to the department;

Other related tasks as assigned

Supervisory Reports : none

Interacts with : Shelter program staff and vendor(s).

Qualifications :

High School Diploma or GED required. Bachelor’s Degree preferred. Knowledge of Microsoft Office Suite (including Excel, Outlook, Word and PowerPoint) required.

Excellent organizational, writing, and analytical skills required, as well as high energy level, strong interpersonal skills, and initiative.

Knowledge of domestic violence issues strongly preferred.

If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me.

I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Technology Statement :

Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service.

Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.

Last updated : 2024-03-23