The Administrative Assistant is responsible for administrative and clerical support for activities and functions related to the Administrative Team. Reporting to the Dean, the Administrative Assistant will be responsible for providing customer, administrative, and clerical support for activities and functions related to the School of Pharmacy. The individual in this capacity will most often be the first point of contact for current students and other internal and external parties.

Responsibilities include but are not limited to the following:

• Types memos, letters, and general correspondence
• Enters and updates information into electronic programs and creates reports including but not limited to: course schedules, course reports, etc.
• Manages calendar and sets up appointments:
  • Schedules and assists in coordinating meetings, appointments, events, and other similar activities
• Schedules, prepares, transcribes, and distributes minutes for various meetings as assigned
• Responsible for creating and maintaining files and other records
• Responds to phone calls from students and other parties; fields calls appropriately
• Sorts and distributes reimbursement checks, packages, and mail
• Assists with reimbursement of travel expenses
• Prepares and processes requisition for the office; follows up on their processing and keeps tracks of all orders
• Orders supplies and keeps track of all orders
• Assist in proctoring; exam entry; grading as needed
• Creates forms, emails, and memorandums as assigned
• Mails, copies, and distributes requested documents as needed
• Posts and types flyer announcements; stocks various handouts for student and staff usage
• Meets and greets all visitors
• Interacts with different departments; Interacts with upper level personnel
• Liaisons between Deans, Directors, Advisors, Faculty, and Students
• The Administrative Assistant will exercise proper judgment and maintain confidentiality in dealing with the personal information of applicants students and faculty.
• The Administrative Assistant will work to build and maintain a pleasant and trusting work environment and will display the characteristics of integrity, honesty, emotional maturity, ethics, and passion.

Education/ Experience

• Bachelor's Degree required.

Knowledge/ Skills/ Abilities

• A high degree of interpersonal competency: professionalism, diplomacy, judgement, and discretion.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, & Outlook