We are seeking a proactive, professional, and highly organized Executive Assistant to join our expanding team. The ideal candidate will possess exceptional foresight, intelligence, and experience, enabling them to anticipate and address the personal and professional needs of our CEO and Founding Attorney. This pivotal role will empower our CEO to focus on advancing the company while efficiently managing her time.

If you thrive in a versatile role and enjoy working closely with leadership, we encourage you to apply. This opportunity extends beyond a typical job; it's a career prospect for the right individual. Alongside fostering your personal and professional development, we offer an extensive benefits package, including monthly in-office massages, comprehensive health, vision, and dental plans, life insurance, short and long-term disability coverage, an HSA, FSA, and Dependent Care FSA. Additionally, we provide a 401(k) plan with a 3% company contribution, generous paid time off, and paid holidays.

If you're passionate about joining a team dedicated to a higher purpose and driven to optimize performance while maintaining exceptional service, this could be your new professional home. To discover more about our company, please visit our "You Should Work Here" page: https://safeharborestatelaw.com/you-should-work-here#.

Responsibilities:

Manage the CEO's calendar, scheduling meetings as needed and correcting scheduling conflicts.

Manage all travel arrangements. Book flights, hotels, cars, and seminars as directed by the CEO. Make reservations for meals and activities. Provide detailed itineraries for travel.

Review and triage incoming e-mails, elevating important communications to the CEO, and delegating or responding to the rest.

Attend meetings as needed: transcribe notes, follow up on action items and calendar tasks.

Manage the CEOs projects and project files, filling in the details for the big ideas.

Complete tasks that do not require the CEOs attention.

Handle computer/technical issues either by being tech-savvy yourself or contacting our IT Company or Office Manager

Event planning for the Firm and personal events for the CEO.

Additional duties as assigned by the CEO, such as picking up orders and assisting with personal errands as needed.

Qualifications:

Possess a high school diploma, G.E.D. or equivalent

Experience using Microsoft Office

Strong organizational skills, communication skills, time management skills, and interpersonal skills

2 years performing supportive duties in a personal assistant or executive assistant role, or similar

Comfortable meeting deadlines and handling confidential information

About Company:

Safe Harbor Estate Law is a firm focused on Estate Planning and Elder Law. We are passionate about helping our clients protect themselves, their loved ones, and their assets. We pride ourselves on helping our clients achieve their goals while providing an outstanding client experience. In 2022, (for the fourth consecutive year) we were a Law Firm 500 award winner as one of the top 25 fastest-growing law firms in the US. We find it very rewarding to work together collaboratively to help more clients every year.