Description

SS. Cyril & Methodius Catholic School is seeking to fill a full-time Administrative Assistant position for the 2024-2025 school year. The Administrative Assistant will report to the school Principal and is responsible for performing general office functions and some bookkeeping. The list of duties below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

Duties:

• Prepares correspondence for the Principal
• Handles incoming and outgoing mail
• Maintains student files, family accounts, and other records as required by the Principal
• Operates general office equipment including copier, computer, laminator, square payment device, and security cameras
• Performs receptionist duties including answering phone calls, greeting visitors, and answering general questions pertaining to the school
• Provides tours of the school to prospective new families
• Maintains confidentiality on all financial matters
• Keeps accurate records of school finances including income and disbursements for payments
• Appropriately utilize the school accounting systems
• Create and advertise school events and activities on school social media pages and website
• Maintains office supply inventory
• Attends in-services, workshops, and other school/parish events as instructed by the Principal
• Performs other office duties as instructed by the Principal including, but not restricted to, Business Office functions
• Performs all other duties as assigned

Qualifications

Minimum qualifications for the position include:

• High School Diploma or equivalent
• Must be 21 years of age or older
• Experience in general office setting including skills in typing, filing, and bookkeeping
• Must have effective skills in technology

Special knowledge and skills include:

• Strong oral and written communications skills
• Strong organizational skills
• Ability to manage duties effectively and tactfully
• Must maintain confidentiality
• Ability to maintain emotional control under stress

Physical requirements:

• Ability to life 15 pounds or more
• Repetitive hand motions using computer