Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greets and directs vendors, customers, and other visitors. Answers, routes, and screens incoming calls.
• Schedules and coordinates meetings and presentations, interviews, events, and other similar activities.
• Orders, receives, stores, and distributes supplies. Maintains established inventory levels by checking shelves and ordering. Stocks deliveries and checks that deliveries conform to orders (quality and quantity).
• Prepares incoming mail for distribution and processes outgoing mail. Distributes and collects mail, determines, and affixes appropriate postage. Maintains records on postage, registered mail, and packages.
• Performs functions such as photocopying, compiling records, filing, tabulating, and posting information. Maintains records, forms, verifies information, and resolves more complex problems.
• Maintains a filing system and assists with filing as needed. May search and investigate information contained in files. May insert additional data, prepare routine reports, and provide written information on request.
• Performs general office duties such as faxing and sending emails, ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Scans documents of all types, performing quality control and assuring legibility of all images. Performs equipment set-up and maintenance. As needed, may prepare documents for scanning.
• Inputting data into electronic formats such as lists, records or other data points. Audits records/input for quality, accuracy, and maintainability.
• Word processing including preparing complex documents from various sources of written or dictated input which may include page layouts and charts. Enters corrections, revisions and proofreads output for accuracy and completeness.
• Enter data for quantities of parts issued and transferred between locations, inventory, and cycle count adjustments, into computer database.
• Creates confidential financial field tickets, using proprietary software, data management for inventory inspections and customer tickets. · Receive and issue finished goods into computer database.
• Place stocking orders, re-orders, and special orders with specific vendors.
• Processes orders for company products by conferring with technical and/or management personnel.
• Reconciles and reports discrepancies found in records at the end of the month.
• Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms.
• Applies knowledge of department operations, policies and procedures and utilizes general understanding of the business and organization.
• Performs other duties as assigned.

Education, Skills and Experience

• High school degree.
• 3 to 5 years office experience.
• Competency in Microsoft Office products and Excel knowledge is required.
• Professional, courteous, productive and strong work ethic approach to work is a must.
• Excellent problem-solving skills including identifying and resolving problems in a timely manner.
• Excellent oral communication skills including speaking clearly and positively in all situations.
• Excellent interpersonal skills including maintaining confidentiality, remaining open to other’s ideas, and exhibiting willingness to try new things.
• Excellent written communications skills including editing work for spelling and grammar, presenting numerical data effectively, and reading and interpreting written information.
• Exceptional customer service, interpersonal, listening and communication skills.
• Willing to work as an effective team player, but capable of working independently.
• Positive, professional, and organized approach to work is essential.
• Demonstrated ability to prioritize workload and multi-task.
• Reliability, flexibility, and dependability are a must.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• administrative/office: 5 years (Required)

Work Location: In person