Company Overview:

Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.

Our foundation and culture are based upon our values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.

It all starts with our extraordinary people and collaborative teams. Mortenson has been voted a "best place to work" over 40 times since 2002…

…What are you waiting for?

• Manage daily correspondence and incoming calls

• Maintain written and electronic records

• Provide data entry into the Event Management System for the Engineering staff

• Prepare materials for design and construction meetings

• Capture and prepare staff and owner meeting minutes

• Incorporate all processes and procedures that support the project closeout phase

• Manage communications with local suppliers for fuel/diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacement

• Procure consumables and office supplies

• Handle the on-site delivery of mail, packages, materials and equipment

• Receive, sort, and record deliveries into computer database

• Prepare daily outbound shipments

• Track and organize equipment inventory

• Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flow

• Plan and coordinate Project Safety Celebrations

• Organize and clean office as necessary

• Manage the new hire documentation and coordination and conduct First Hour Orientations

• Enter weekly timecards for payroll processing

• Act as the welcoming agent to site visitors; including but not limited to providing maps and directions and checking in with the Project Manager or Project Superintendent

• Provide support to the Engineers for all project closeout procedures; including but not limited to managing the document duplication, scanning, printing, transmitting, and archiving

• Process fingerprint requests and badge applications for staff and subcontractors

• Schedule, track, and log repairs and maintenance for the work trucks

• Act as main contact for EMS communications during emergency events; which includes coordinating with the Project Superintendent(s) on emergency response situations

• Excellent organizational, detail and multi-tasking skills with the ability to be flexible as needed

• Proficient skills in Microsoft Office

• Strong verbal and written communication skills across organizational levels and backgrounds

• Shown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadership

• Basic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reports

• Ability to create systems and processes, and seek out additional responsibilities

• Active listening skills and effective communication including an openness to diverse input and feedback

• Ability to travel up to 100%, if applicable

• High school diploma or GED required. Associates degree in business, or related field preferred

• Previous administrative experience on a construction site preferred

• Minimum one year of administrative experience

• Notary Public designation helpful