Job Overview:As an Office Assistant, you will play a pivotal role in supporting the smooth functioning of our office environment. You will undertake various administrative tasks, ensuring efficiency and professionalism across all operations. Your responsibilities will include providing clerical support, managing incoming and outgoing correspondence, organizing files, and assisting with general office duties. The ideal candidate will be detail-oriented, possess excellent organizational skills, and demonstrate a proactive approach to handling tasks. This position is temporary, lasting 6 weeks. Responsibilities:1. Administrative Support: Provide administrative assistance to office personnel, including typing, filing, copying, scanning, and data entry. 2. Correspondence Management: Handle incoming and outgoing communications, including emails, phone calls, and mail. Distribute messages promptly to the appropriate parties. 3. File Management: Organize and maintain physical and digital filing systems. Ensure documents are accurately labeled, filed, and easily accessible. 4. Scheduling and Coordination: Assist in scheduling appointments, meetings, and events. Coordinate arrangements such as booking conference rooms, arranging catering, and preparing necessary materials. 5. Office Supplies Management: Monitor inventory levels of office supplies and place orders as needed. Ensure adequate stock of essential items such as stationery, printer paper, and toner. 6. Record Keeping: Maintain records and databases, updating information as necessary. Compile reports and generate basic statistics as requested. 7. Reception Duties: Greet visitors warmly and direct them to the appropriate personnel or meeting locations. Answer general inquiries and provide basic information about the organization. 8. Assist with Projects: Support various projects and initiatives as assigned by management. Collaborate with team members to accomplish tasks within deadlines. 9. Adherence to Policies: Ensure compliance with company policies and procedures. Uphold confidentiality standards when handling sensitive information. 10. Miscellaneous Tasks: Perform other duties as required to contribute to the overall efficiency and effectiveness of office operations.