Recovery Point West Virginia is a statewide nonprofit organization providing peer-based recovery services to individuals at no cost to the client. We are hiring an Administrative Assistant / Receptionist to work in our Huntington administrative office.

Summary/objective: He/she will provide high-level administrative support to the Executive Director and other senior staff. He/she will also serve as the face of Recovery Point for all visitors and guests to the administrative office.

Essential functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him/her to the appropriate location.
• Answers, screens, and transfers phone calls to appropriate staff or department; utilizing software to determine resident location as needed.
• Receives mail, documents, packages, and courier deliveries and distributes items.
• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; and maintaining contact lists.
• Arranges travel as needed for Executive Director.
• Supports Executive Director in arranging and handling all logistics for Board/Committee meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record/maintain meeting minutes.
• Work closely with Executive Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive Director updated. Anticipate Executive Directors needs in advance of meetings, conferences, etc.
• Provide event management support as requested.
• Maintain and update Executive Director’s social media profiles.
• Participates as an adjunct member of the Executive Leadership Team including assisting in scheduling and attending all meetings.
• Always represent the company and the Executive Director in a positive light through great follow-through skills and sound judgment.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by Executive Director.

Education/Qualifications:

• High school diploma required
• Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required.

Knowledge, Skills, Abilities:

• Ability to maintain the highest level of confidentiality, discretion and sound judgement in handling executive level information.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Equal Employment Opportunity (EEO)

Recovery Point West Virginia and Recovery Point West Virginia Behavioral Health Inc. are proud to be equal opportunity employer’s and celebrate our employees' differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Different makes us better.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Experience:

• Office: 4 years (Preferred)

Work Location: In person