Job Title Executive Assistant Job Description Rabobank Canada is looking for an energetic and enthusiastic Executive Assistant to join our team! Our Shared Future: The Executive Assistant helps to make sure the Canada Branch runs efficiently. You and Your Job As an Executive Assistant you will be successful in supporting the CAD General Manager as well as the CAD Business Manager in making sure that the office runs efficiently. The Executive Assistant will handle incoming visitors, phone calls, and couriers as well as coordinate conference room reservations, travel arrangements, relations with landlord, and ordering office supplies. This role handles special assignments and tasks as needed and provides back-up support to Canada Finance and support the Input Finance Team during bulge season, including bar coding and the generation of booking letters. The role reports into the CAD Business Manager. Job Responsibilities Coordinate vendor invoice payment, vendor on-boarding, and sponsorships for CAD staff. Arrange travel bookings, including airfare and hotel. Act as main liaison in terms of troubleshooting IT, Facilities issues for CAD staff. Responsible for mail/courier activities Accounts Payable management, including allocating of all incoming invoices and processing cheques. Your Promise to Us: To be considered for the Executive Assistant role, you must have: Works effectively and cooperatively with Rabobank Canada staff and other colleagues in achieving the Bank’s goals. Demonstrates teamwork in facilitating workflow. Plans and organizes own work, uses time effectively, sets appropriate priorities, anticipates business needs. Is used to working under pressure and able to meet deadlines. Communicates all matters of importance. Has skill in transmitting and receiving information orally and in writing with team members, product specialist and clients. Has a positive attitude and is pleasant to work with. Ability to travel regionally, up to 15% Our Commitment to you – cultivating your way beyond pay: Rabobank embraces diversity and welcomes employees and applicants of all backgrounds. Our goal is to always create an environment that is inclusive, drawing upon the strengths of the diversity of our workforce to exceed the expectation so four clients and customers. We view your well-being as much more than a paycheck. We continually evaluate and evolve our benefit offerings to be comprehensive, competitive and to give you the options and the flexibility you need. Employees enjoy a first-class benefits package, featuring a selection of medical coverage and investment options to meet your personal needs. Our benefits program includes: Health (which includes Vision coverage) Dental Basic life insurance plus AD&D insurance Optional life insurance Short-term disability Long-term disability Employee Assistance Program (EAP) Employer Registered Pension Plan (RPP) Contributions Voluntary Group Retirement Savings Plan Rabo provides equal opportunity in employment to all employees and applicants and does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, alienage or citizenship status, age, sex, sexual orientation, gender identity gender expression, marital status, genetic information, medical condition, physical or mental disability, pregnancy, childbirth or related medical condition, military service or veteran status, victims of domestic violence, or any other basis protected by applicable law. Rabo also prohibits harassment of any individuals on any of the bases listed above. Our Organization: Rabobank Canada opened in 1997 as a client-focused, food and agribusiness corporate and investment bank. The organization has grown rapidly across the country through a knowledge-driven approach to relationship banking. Rabobank Canada recently launched an expanded Agricultural Banking division to support the complex operations of today’s leading farmers and ranchers. Our bespoke financial solutions address working capital needs, capital expenditures and expansions, equipment financing and leasing, sustainability lending and risk management products. See, Canada (rabobank.com). Salary Expectations: Target Hiring Range: CAD $70,000.00 - $75,000.00 This position is subject to the terms of Rabobank/Rabobank Canada’s compensation plans and policies. It is anticipated that the position will pay within the target hiring range. The range is reflective of the desired primary physical work location and may be adjusted outside of the projected range based on geographical differentiation if the actual work location of the hired candidate differs from the desired primary location, or for other lawful reasons. Further, all full-time regular positions include all other benefits provided to Rabobank Canada employees, including healthcare benefits, employer registered pension plan contributions, vacation, sick leave, parental leave, and possible discretionary bonuses. Rabo provides equal opportunity in employment to all employees and applicants and does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, alienage or citizenship status, age, sex, sexual orientation, gender identity gender expression, marital status, genetic information, medical condition, physical or mental disability, pregnancy, childbirth or related medical condition, military service or veteran status, victims of domestic violence, or any other basis protected by applicable law. Rabo also prohibits harassment of any individuals on any of the bases listed above. At Rabobank, we strive to grow a better world together. In order to achieve that, we have to have the right people in the right jobs. Are you ready to join our team? This job posting has no fixed application deadline. We will accept resumes until a qualified applicant pool is identified. #LI-Hybrid Rabobank is a bank that is run for clients. Established in the Netherlands, we have grown to become an international financial services provider, active in the area of banking, capital management, leasing, insurance and real estate. We are a cooperative bank with agricultural roots. We know the agricultural sector like no other. Moreover, it is our ambition to be the global leading food and agri bank.