We are currently seeking a full-time, on-site, Administrative Assistant in our TRIO Upward Bound. This position provides clerical and organizational support for TRIO Upward programs. The pay for this position is $15.92.

Please include a cover letter and a resume for further consideration.

Primary Responsibilities:

• Provide administrative support to the department and be the first point of contact.
• Manage financial transaction related to federal grants and discretionary funds, as well as assist with constructing department budgets.
• Maintain both the participant files within the Upward Bound database and hard files.
• Assist with recruitment and selection of program participants, as well as preparing for events related such as orientation, special programming, and any other related event.
• Manage and coordinate all food components of programs, like workshops, special events/banquets, residential means, and the Summer Food Service Program.
• Prepare travel arrangements for staff and students such as travel requests, booking flights, reserving hotel accommodations, etc.
• Manage arrangements for meetings and accurately communicate program information and organized meetings.
• Effectively collaborate with Purdue Fort Wayne staff and faculty.
• Manage phone calls, email, scheduling meetings, and student programming.
• Other duties as assigned.

Required Qualifications:

• A High School diploma or GED.
• 2 years of related experience.
• Knowledge of maintaining informational database and complex records.
• Ability to comply with university, financial, and programmatic policies and procedures and to maintain accurate financial records, along with other confidential information and sensitive documents.
• Ability to work independently, display strong decision-making and organization skills, and to multi-task and prioritize when needed.
• Ability to manage and plan special events and activities, as well as work with a diverse group of people.
• Strong written and verbal communication skills.
• Proficiency with desktop computer applications and programs, such as Microsoft Office and Outlook.
• Must have a valid driver’s license and remain in compliance with the Purdue University Motor Vehicle Records Check policy.

Preferred Qualifications:

• Familiar with student information systems.

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• Purdue will not sponsor employment authorization for this position.
• A background, misconduct check, and Motor Vehicle Records Check will be required for employment in this position.

Administrative and Operational Support 2