Administrative Assistant

• Hours : Monday thru Friday- full-time
• Pay Rate : $28 / hr
• Location : Morristown, NJ
• Experience : 3 years

Proof of vaccination is a requirement for hire.

SUMMARY :

We are looking for an enthusiastic and motivated individual to join the . This is a unique opportunity for someone with experience in administrative support.

The primary function of this role is to support the leadership team with essential administrative functions and the position will require a high level of interaction and coordination with other departments within the organization.

The position will report directly to the CFO but the ideal candidate will be a self-starter, work well independently and is generally able to self-manage priorities and tasks.

Training, mentorship, and support will be provided.

• Create, maintain, and monitor the company event calendar specific to sponsorships events, galas, golf outings, trade shows and conferences.
• Register attendees for sponsorship events, golf outings and galas.
• Assist with travel arrangements, advertisements & swag as needed for events.
• Liaise and coordinate with the Business Development Team and Finance Team for event registration and event budgets.
• Assist with the completion of Amex and Cash expense reports for Principals and Associate Principals as needed.
• Execute monthly NY State compliance reporting.
• Assist CEO with schedule management for both internal and external meetings.
• Assist CEO and leadership team with the preparation of correspondence, agreements and letter proposals as needed.
• Assist with the coordination of staff meetings and staff events (summer picnics, Holiday Party, Construction , etc.)
• Respond to all mail solicitations for donations.
• Assist with office annual initiatives as needed.
• Backup to receptionist as needed only for phones and deliveries.
• Assist with other ad hoc administrative tasks as requested. Required Skills / Abilities :
• The role requires a consistent and reliable presence in order to fulfil the responsibilities of the position
• This role requires coordination and collaboration with many departments and strong communication skills, both written and verbal are essential.
• Demonstrates eagerness to learn new processes and systems, looks to continuously improve efficiency.
• Excellent organizational skills and attention to detail
• Keen ability to manage time, competing priorities and multi-task.
• Problem-solving skills essential to this role
• Resourceful and results oriented mindset.
• Proficient in Microsoft Office Suite or related programs (Office 365, Word, Teams)
• Ability to maintain meticulous records and files. Education and Experience :
• High School Graduate Required
• College Degree a plus
• Prior administrative experience a plus

Compensation / Pay Rate (Up to) : $28.00 - $30.00 Per Hour

Last updated : 2024-02-27