Executive Team Support Specialist/ Administrative Assistant III Contract onsite at Chick-fil-A Corporate
Pay range: $20 - $25/hr. W2
6 Months duration – could extend
Hybrid – 3 days onsite in College Park, GA 30349
looking to Interview ASAP
Looking for someone Highly Professional
Provide administrative support to senior executive administrators. Support senior executive administrators in coordination of activities and various administrative support for executives. Must be able to work closely with senior executive administrators and function efficiently and effectively in a professional environment. Have ability to prioritize, perform multiple tasks, while managing shifting priorities. Have ability and knowledge needed to provide efficient support of executives in the absence of senior executive administrators.
• Administrative - Perform day-to-day administrative tasks such as reserving conference rooms, making travel arrangements, processing expense reports and invoices, ordering office supplies, stationery, business cards, gift cards, name badges, Digital Offer Cards, and publications for executives. Ability to prepare for meetings, travel and event, assemble and print attendee lists, Operator pictures, and various restaurant reports.
• Communication - Must possess strong verbal and written communication skills. Will assist in writing and proofing communications from executive office. Demonstrate professionalism and strong email and work etiquette with follow up on behalf of executive office.
• Computer Usage -Proficiency with Microsoft Office Suite and Office 365. Advanced user of Outlook and experience in heavy calendar management. Ability to create and update documents, presentations, and spreadsheets as required.
• Management of contact database.
• Process, distribute, and respond to incoming mail.
• Organizing, Planning, and Prioritizing Work - Assist senior executive administrators with planning for executives calendar and travel planning, proactively look ahead to determine logistical needs and preparation needed for meetings and events for executives.
• Prioritization - Strong ability to multi-task and manage the priorities of different executives and teams in such a way that conflicting priorities are handled completely and efficiently.
• Discretion - Use discernment when needed and to appropriately direct questions, calls, meeting requests, and other requests for time.
• Personal - Detail oriented and ability to work well with others and with confidential information. Have a can do attitude. Be able to host guests on behalf of executives.
• Project Work - Assist with project work as assigned (e.g. research, PowerPoint drafts, event preparation).
• Reliability - Must be reliable and take ownership with project work and follow up on behalf of executive administrators and executives.
MINIMUM QUALIFICATIONS:
• Excellent communication skills including verbal, written and presentation
• Experience in project management
• Proficient in all Microsoft Office applications including Office 365
• Ability to work effectively both independently and in a team-based environment
• Strong interpersonal relationship skills
• Willingness to be flexible and adaptable to changing priorities
• Ability to care for sensitive, confidential information
• Ability to grasp new concepts, including technology, and to learn quickly
• Ability to multi-task, prioritize, and manage workload in a high-volume environment.
• Ability to work through ambiguity to demonstrate sound judgment and apply logical and critical thought processes with developing and recommending solutions
• Ability to set and manage multiple priorities
• Aptitude to learn aspects of role and business
• Ability to anticipate needs of others and have a sense of urgency
• Tactful/discreet with confidential information
5 years experience or more preferred. 3 or more days a week in office depending on need, the rest remote.
Local candidacy required. 3 or more days in office depending on need.
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