Description

Poly Energy is a dynamic and fast-growing solar company that is passionate about our industry. We are looking for an organized and proactive Administrative Assistant to join our team and support our daily office procedures in a very fast paced office.

Responsibilities:

• Greet and assist visitors in a professional manner
• Answer, screen, and direct phone calls
• Manage incoming and outgoing mail and packages
• Maintain office filing and storage systems
• Schedule appointments and update calendars
• Arrange meetings and conference rooms
• Coordinate travel arrangements
• Prepare and distribute correspondence, memos, and forms
• Assist in the preparation of regularly scheduled reports
• Order office supplies and maintain inventory
• Organize and maintain our building management system
• Provide general administrative support to executives and team members
• Organize and maintain our fleet management system
• Assist executive level directors as needed
• Other duties as assigned

Requirements

• Proven experience as an administrative assistant or relevant role
• Tech Savvy and experience working with hybrid work teams
• Proficient in Google Suite
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to multitask and prioritize tasks
• Attention to detail and accuracy
• Discretion and confidentiality
• High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus

This position is in person, in office.