JOB SUMMARY

The Benefits and HRIS Administrator contributes to the mission of Plymouth Housing by effectively administering the full scope of activities associated with Plymouth-sponsored employee benefit programs and exemplifying stewardship of its Human Resources Information System (HRIS). This position provides outstanding customer service through the delivery of quality, timely, and accurate information while also ensuring the highest compliance standards. The Benefits and HRIS Administrator plays a vital role in supporting an equitable and inclusive organizational culture and fostering a positive employee experience. This position is a regular, full-time, benefited, position with the expectation of working in the office 3 to 5 days per week.

ESSENTIAL JOB FUNCTIONS:

(Responsibilities, accountabilities, and competencies; may not include all duties of this job)

Benefits Administration and Analysis

• Administer Plymouth-sponsored benefit plans (medical, dental, ancillary, FSA, COBRA and 403b) in accordance with legal, tax, and provider guidelines
• Serve as primary contact for employee benefits questions and issues related to the benefits plans
• Assist with new employee orientation and onboarding
• Monitor employee status changes for eligibility and benefit changes for accurate paycheck adjustments
• Responsible for the accurate and timely completion of the benefits billing reconciliation
• Manage broker and vendor relationships: set expectations, monitor deliverables, ensure proper administration and compliance
• Interacts closely with the Sr. HR Generalist, HR Generalist and Leave and Accommodations Specialist leaves, such as WA Paid Family Medical Leave (PFML) and federal Family Medical Leave (FMLA)
• Receive and respond to unemployment compensation benefits claims
• Work with broker, vendors, and internal communications team to develop benefit education materials and communicate plan services to employees and coordinate employee benefits meetings
• Assist the Director of HR in evaluating, and analyzing healthcare plans
• Assist in the annual evaluation of current carriers and the renewal of benefit plans
• Review and recommend internal processes to improve employee experience, increase efficiencies and reduce costs
• Create and generate reports, as needed
• Serve as Co-Lead for Plymouth’s Safety Committee to facilitate regular meetings, maintain meeting minutes, track follow-up items, and ensure regulatory compliance
• Keep up to date on changes in benefit regulations and recommend necessary changes, as needed

HRIS and Compensation Administration and Analysis

• Maintain and oversee data in the HRIS system to ensure timeliness, integrity and compliance
• Respond to requests for data by preparing custom reports
• Work closely with the HR Coordinator to ensure all new hires, status changes, pay changes, transfers, and separations are timely and accurately prepared for payroll
• Ensure data integrity through regular, internal audits and analysis
• Ensure compliance in pay and leave specified in the collective bargaining agreement
• Collaborates with others in the completion of EEO1, 5500s and any related government and funder reporting requirements
• Lead the annual records retention and archiving process
• Performs other related duties as required and assigned 

ESSENTIAL JOB QUALIFICATIONS:

(Any equivalent combination of knowledge, skills, abilities, education, and experience) 

Education: Associate’s Degree in Human Resources or related field or equivalent work experience

Experience: Minimum four (4) years’ experience in Human Resources with two (2) years’ experience in benefits administration. Experience using and administering an HRIS is required.

Knowledge and Skills:

• Strong knowledge of and ability to apply federal, state, and local employment laws and regulations
• Exceptional attention to details to ensure accuracy, completeness, and consistency
• Demonstrated ability to take initiative and think critically by identifying, analyzing, and solving problems
• Customer service skills are essential. Ability to respond timely to inquiries and issues
• Clear verbal and written communication skills
• Ability to work independently in a dynamic environment of change, challenge and multiple deadlines/priorities demonstrating organization, flexibility, efficiency, follow-through, and diplomacy
• Ability to plan, prioritize, and organize work to meet schedules and timelines
• Ability to compose, proofread, and edit general correspondence, and routine reports
• Ability to maintain a high level of discretion and confidentiality
• Intermediate to advanced level of proficiency in MS Excel, Word, and PowerPoint 

Preferred Qualifications:

• ADP Workforce Now
• MIP
• Prior experience working with represented employees
• Nonprofit experience